Senior Store Keeper

Job Purpose

The Procurement Director is responsible for developing, leading, and managing the Company's procurement and supply chain management functions to ensure timely, transparent, cost-effective, and quality procurement of construction materials, machinery, equipment, professional services, and general goods required for the successful execution of the Company's real estate developments.

The position ensures compliance with procurement policies, strategic sourcing, supplier relationship management, contract administration, inventory coordination, and continuous improvement of procurement systems while maximizing value for money and minimizing procurement risks.

Key Duties and Responsibilities

A. Strategic Procurement Management

• Develop and implement procurement strategies aligned with the Company's strategic objectives.
• Prepare annual procurement plans based on approved budgets and project schedules.
• Develop procurement policies, procedures, manuals, and SOPs.
• Lead strategic sourcing initiatives for major construction projects.
• Identify opportunities for procurement cost reduction without compromising quality.
• Establish long-term procurement strategies for key construction materials.
• Develop procurement KPIs and monitor performance.

B. Procurement Planning

• Consolidate procurement requirements from all departments and projects.
• Ensure procurement plans are aligned with construction schedules.
• Coordinate with Engineering, Project Management Office, Finance, Warehouse, and other User Departments to ensure the consistent and efficient supply of materials.
• Monitor procurement progress against approved plans.

C. Tender Management

• Oversee preparation of tender documents device a methodology for the approval of bid evaluation.
• Ensure competitive bidding processes and assist in the review of technical and financial evaluations.
• Recommend contract award processes and ensure procurement transparency and fairness.

D. Supplier Management

• Develop supplier prequalification criteria, maintain approved supplier database, and evaluate supplier performance regularly.
• Conduct supplier audits, develop strategic partnerships with key suppliers.
• Negotiate long-term supply agreements and resolve supplier disputes.

E. Contract Management

• Advice and review procurement contracts.
• Monitor contract implementation, ensure suppliers compliance with contractual obligations, manage contract amendments and resolve contractual claims.

H. Inventory Coordination

• Coordinate with Warehouse Department, prevent overstocking and stock-outs, monitor inventory turnover.
• Establish reorder levels and minimize obsolete inventory.

I. Budget and Cost Control

• Participate in annual budgeting, monitor procurement expenditure, analyse procurement costs, and negotiate cost savings.
• Prepare procurement cost reports and ensure procurement within approved budgets.

J. Compliance and Risk Management

• Ensure compliance with procurement policies, maintain procurement ethics, prevent procurement fraud, ensure segregation of duties, conduct procurement risk assessments, implement internal controls and ensure audit readiness.

K. Digital Procurement

Lead implementation of:

• ERP Procurement Module
• E-Procurement
• Vendor Portal
• Electronic Tendering
• Contract Management System
• Supplier Database
• Procurement Dashboard

L. Leadership Responsibilities

• Lead Procurement Department.
• Coach procurement staff.
• Conduct performance evaluations.
• Build procurement competencies.
• Approve procurement decisions within delegated authority.
• Promote teamwork.
• Drive continuous improvement.

VACANCY ANNOUNCEMENT

Position: Logistics Supervisor

Company: Addis Power Motors Automobiles trading plc

Job Summary

Addis Power Motors is seeking a qualified and experienced Logistics Supervisor to oversee import and export operations, international shipments, customs clearance, transportation, and logistics coordination to ensure efficient and timely delivery of vehicles, spare parts, and automotive equipment.

Key Responsibilities

• Manage international shipping and import operations, particularly shipments from China.
• Coordinate with suppliers, freight forwarders, shipping lines, and customs clearing agents.
• Monitor customs clearance, HS Code classification, import permits, and shipping documentation.
• Ensure accuracy of commercial invoices, packing lists, bills of lading, and other import documents.
• Coordinate port operations, transit shipments, and transportation from Djibouti to Ethiopia.
• Monitor shipment schedules, logistics costs, and delivery timelines.
• Maintain proper logistics records and prepare regular reports to management.
• Identify logistics challenges and recommend cost-effective solutions.

Roles & Responsibilities

• Develop and implement a procurement strategy aligned with the factory project plan.
• Prepare procurement plans, schedules, budgets, and supplier lists.
• Set procurement priorities based on project milestones and critical requirements.
• Identify procurement risks and prepare mitigation plans.
• Establish clear procurement procedures, approvals, and controls.
• Coordinate procurement of civil, structural, mechanical, electrical, instrumentation, and utility materials.
• Source and manage contractors for construction, installation, fabrication, erection, and commissioning.
• Clearly define and control supplier and contractor scopes.
• Review quotations, BOQs, specifications, drawings, and commercial proposals with the Engineering team.
• Identify, evaluate, and qualify reliable local and international suppliers.
• Assess suppliers based on technical capability, financial strength, capacity, quality, delivery performance, and references.
• Maintain an approved supplier/vendor database.
• Build and manage strong supplier relationships.
• Conduct supplier visits and inspections when required.
• Monitor supplier performance and resolve quality, delivery, and commercial issues.
• Prepare and manage RFQs, RFPs, tenders, and competitive bidding processes.
• Obtain and compare competitive quotations.
• Lead negotiations on price, payment terms, delivery, warranties, penalties, guarantees, installation, commissioning, and after-sales support.
• Prepare bid comparison reports and procurement recommendations for management approval.
• Negotiate favorable Incoterms, logistics, taxes, duties, insurance, and other commercial terms.
• Focus on the best overall value, not just the lowest price.
• Coordinate with freight forwarders, customs agents, banks, and logistics providers.
• Manage shipping and import documentation and customs clearance.
• Track critical shipments and resolve logistics delays.
• Control total landed costs, including freight, insurance, duties, taxes, and clearance charges.
• Prepare, review, and negotiate purchase orders, supply agreements, service contracts, and equipment contracts.
• Ensure contracts clearly define scope, specifications, milestones, payments, delivery dates, warranties, penalties, and acceptance requirements.
• Monitor contract compliance and manage variations, claims, and disputes.
• Maintain complete procurement records and documentation.
• Ensure supplier payments are linked to agreed milestones and verified deliverables.
• Maintain a procurement schedule linked to the overall project schedule.
• Closely monitor long-lead items and critical procurement packages.
• Track procurement budget, committed costs, actual costs, and forecasts.
• Identify cost-saving 
• Report procurement progress, risks, delays, and cost issues to senior management.
• Ensure procurement does not delay construction, installation, commissioning, or production start-up.
• perform any other related tasks.