Secretarial & Office Management Jobs in Ethiopia

TM Law Firm is a corporate and commercial law firm in Addis Ababa providing comprehensive legal advisory, tax and customs consultancy, litigation, and investment support services. We invite qualified, competent, and energetic applicants to apply for the following vacant position.

• Job Title: Secretary and Receptionist
• Employment Type: Full-Time (Permanent)
• Place of Work: Addis Ababa,
  Required Number: 01
• Salary: Negotiable
• Assessment Method: Written Exam and Interview

Job Summary

The Secretary and Receptionist serves as the first point of contact for the law firm, managing front-desk operations and client reception while providing comprehensive secretarial and administrative support to the legal and management team.

Key Duties and Responsibilities

• Welcome clients, partners, and visitors professionally, directing them to the appropriate legal counsel or office while maintaining strict client confidentiality.
  Answer, screen, and forward incoming phone calls, and manage general office email and correspondence.
• Draft, format, type, and dispatch legal correspondence, official letters, memos, and administrative documents in both Amharic and English.
• Maintain an organized physical and digital filing system for client case files, contracts, and incoming/outgoing letters.
• Coordinate client consultations, schedule appointments, track key calendar dates, and take meeting minutes when required.
• Monitor and request office stationery and supplies, ensuring the reception and office areas remain neat and welcoming.

POSITION DETAILS

Job Title: Senior Secretary

Department: Administration

Reports To: General Manager / Department Head

Experience: 3–5 years of relevant experience

Education: Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Business Administration, Management, or a related field

Salary: Attractive and negotiable based on qualifications and experience

1. JOB PURPOSE

To provide professional secretarial and administrative support to management, ensure efficient office operations, coordinate communication and meetings, maintain accurate records, and handle confidential information with discretion.

1. KEY DUTIES AND RESPONSIBILITIES

• Manage management calendars, schedule appointments, coordinate meetings, and arrange travel when required.
• Prepare, format, proofread, and maintain letters, reports, presentations, meeting minutes, and other official documents.
• Manage incoming and outgoing calls, emails, correspondence, and visitors in a professional manner.
• Prepare meeting agendas and materials, record minutes, and follow up on agreed action points.
• Maintain organized physical and electronic filing systems and ensure documents are accurate, secure, and easy to retrieve.
• Handle confidential company and management information with integrity and discretion.
• Coordinate communication between management, employees, clients, and other stakeholders.
• Monitor office supplies and coordinate administrative services to support daily office operations.
• Track deadlines, follow up on pending tasks, and remind relevant staff of important commitments.
• Prepare spreadsheets, reports, and presentations using Microsoft Office applications.
• Support document submission, records management, and other administrative processes as required.
• Perform other related duties assigned by the supervisor or management

location; Legadadi area Transport service is available

1. Purpose of the Job:

To implement good office management system that supports CEO Day today activates in most effective way; Coordinate all duties related CEO office.

1. Main duties and responsibilities:
2. Assisting the CEO on his daily responsibilities: meetings, appointments, filtering of mails, writing of reports and mails, etc…
3. Analyzing and resolving office administrative and procedural problems.
4. Organizing own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction.
5. Make working environment /office and meeting rooms/ convenient and attractive.
6. Update his/her professional carrier in discussion with his immediate supervisor
7. Perform all activities with in short period of time and cost saving method.
8. Providing office administrative support in the areas of procurement, budgeting, report preparation and staff communication.
9. Manage CEO priorities including sorting physical and electronic mail addressed to the CEO and flagging those of priority to CEO’s attention.
10. Manage the CEO’s calendar and schedules, and assist in prioritizing meetings and assignments, and keep CEO informed.
11. Prepare correspondence and memos on behalf of the CEO and dispatch them to the relevant parts as necessary.
12. Arrange meetings involving the CEO by sending invitations for meetings on behalf of the CEO and ensuring coordination of facilities and resources required for conducting meetings.
13. Book conferences, seminars and events on behalf of the CEO.
14. Prepare budget for the CEO’s office.
15. Prepare drafts of external communications and reports for the CEO.
16. Follow up plan execution issued by the CEO and report progresses.
17. Maintain effective filing system by organizing documents and correspondences and ensure their safety.
18. Arrange travel, visas and accommodation for the CEO, and when required, travel with the CEO to take notes or dictation at meetings or to provide general assistance during presentations.
19. Provide high quality and professional office hospitality to visitors and handle incoming calls on behalf of the CEO.
20. Ensure the procurement of stationeries for the CEO’s office.
21. Ensure that in office refreshment facility is at its standard and hygiene is well maintained.
22. Regularly review local and international newspapers, journals, magazines and other appropriate media and identify and highlight relevant reports and findings to CEO’s attention.
23. Perform other duties as assigned by the CEO.

AGITU EDEO FOUNDATION (AEF)

WE ARE HIRING

CALL FOR VACANCY

Agitu Edeo Foundation (AEF) is a local organization established in Addis Ababa in 2021. It is registered with the Ethiopian Civil Society Organizations Authority (Registry No. 5453) under Proclamation No. 1113/2019.

AEF works to:

• Empower women and encourage their participation as citizens and members of society
• Promote women's entrepreneurship
• Improve agricultural productivity through appropriate agricultural technologies
• Build the capacity of women farmers through training, advisory services and sharing of best practices
• Advance women's reproductive health, hygiene, family planning and gender education
• Enable and integrate immigrants and returnees in their host and home communities
• Promote sustainable, environmentally friendly development and the conservation of natural resources

To strengthen its work, AEF invites qualified and committed candidates to apply for the following four positions.

Reports to: Manager
Place of work: Addis Ababa
Employment type: Full time
Salary: Negotiable
Number of positions: 1

Summary: Provides front-office, secretarial and basic cash-handling support to ensure the smooth daily running of the foundation's office.

Key responsibilities

Reception

• Welcome visitors, partners and beneficiaries courteously and direct them to the right staff
• Answer and route phone calls, emails and inquiries
• Maintain a tidy, well-organized reception area and keep a visitors' log

Secretarial

• Type, format and proofread letters, reports, memos and other documents
• Manage the Manager's schedule, appointments and meetings
• Take minutes at staff and Board meetings and follow up on action points
• Maintain organized paper and electronic filing systems and records
• Handle incoming and outgoing correspondence, including courier and mail
• Keep an inventory of office supplies and request replenishment when needed

Cashier

• Receive and pay out cash according to approved procedures and issue receipts and vouchers
• Maintain the petty cash book and cash records accurately
• Prepare daily cash reports and reconcile cash on hand with the records
• Prepare payment vouchers and support the Finance Head with documentation, bank deposits and withdrawals
• Safeguard cash and financial documents

About US

AMG Holdings is a dynamic and diversified enterprise that oversees a strong portfolio of businesses across Ethiopia. Over the years, the company has grown into a leading holding organization, encompassing several subsidiary companies and expanding its operations in the Steel industry, Coffee export, Energy, Construction materials, Chemicals, Real Estate, Agro processing, and other sectors. Its headquarters is strategically located in Gelan Sub-city, Sheger City. In addition, AMG Holdings operates two major industrial parks, further strengthening its presence and contribution to the country's economic development.

Position: Receptionist (Secretary)

Location: Akaki/Gelan

Position Title: Administrative Support Manager

Location: Head Office

Application Closing Date: October 14, 2026

Job Purpose

Administrative support manager is responsible for helping a business run smoothly and efficiently. Administrative support managers support the work environment of a business by observing what needs scheduling, maintenance, and coordination and take responsibility for much of the paperwork, policy, and office supervision.

About the Position

The Executive Assistant will provide high-level executive, administrative, coordination, scheduling, communication, meeting-management, and follow-up support to the Group Chief Executive Officer.

This is a high-trust and high-responsibility position requiring a mature professional who can operate with speed, discretion, judgment, and professionalism in a demanding executive environment.

The position holder will serve as an important coordinator, aide, gatekeeper, organizer, counsel, and professional mirror to the GCEO—helping protect the CEO’s time, maintain executive discipline, ensure preparedness, and translate decisions and commitments into timely action.

Duties& Responsibilities

• Manage and coordinate the GCEO’s calendar, appointments, meetings, engagements, and daily schedule.
• Organize and prepare internal and external meetings, including agendas, materials, venues, participants, and logistics.
• Attend meetings as required, prepare accurate minutes, and capture decisions, action points, responsibilities, and deadlines.
• Maintain and actively follow up the GCEO’s action/decision tracker.
• Coordinate with executives, departments, Group companies, customers, partners, government offices, and other stakeholders.
• Receive, screen, prioritize, and appropriately manage visitors, calls, correspondence, invitations, and requests.
• Professionally handle high-profile guests, government officials, business leaders, investors, customers, and other VIP stakeholders.
• Maintain an organized, professional, efficient, and meeting-ready GCEO Office.
• Prepare and coordinate correspondence, reports, briefing materials, presentations, and other executive documents.
• Support GCEO travel, events, official engagements, and protocol arrangements.
• Maintain strict confidentiality of executive, corporate, strategic, financial, personnel, and other sensitive information.
• Proactively identify pending matters, upcoming commitments, potential conflicts, and issues requiring the GCEO’s attention.
• Provide timely reminders and follow-ups and ensure that commitments are not lost or delayed.
• Ensure the privacy, serenity, order, and exclusivity of the GCEO’s Office, professionally managing access, interruptions, visitors, and distractions while maintaining appropriate accessibility to the GCEO.E
• Perform other executive-office responsibilities assigned by the GCEO.

Job Purpose
The Office Assistant provides administrative and coordination support to the PMO Director, ensuring efficient management of schedules, correspondence, documentation, meetings, and daily office activities. The role supports effective communication and coordination between the PMO Director, project teams, management, and other departments.

Key Responsibilities

• Manage the PMO Director’s calendar, meetings, appointments, and daily schedule.
• Prepare and organize correspondence, reports, presentations, meeting agendas, and other documents.
• Maintain proper filing and confidentiality of PMO and project-related documents.
• Coordinate meetings, prepare minutes, and follow up on assigned action points.
• Support communication and coordination between the PMO Director, Project Managers, departments, and external stakeholders.
• Receive, organize, and follow up on project-related information and documents as directed.
• Prepare routine reports, trackers, and presentations using MS Office.
• Handle incoming and outgoing correspondence, emails, and official documents.
• Assist with travel arrangements, logistics, and other administrative requirements.
• Follow up on pending tasks and provide timely updates to the PMO Director.
• Perform other administrative duties assigned by the PMO Director.

Job Purpose

The Site Administrator is responsible for providing effective administrative and coordination support at construction sites, ensuring proper documentation, record keeping, staff attendance, site logistics, and smooth day-to-day administrative operations.

Key Responsibilities

• Manage daily administrative activities and documentation at the construction site.
• Maintain accurate records of employee attendance, leave, personnel information, and site documents.
• Prepare and maintain site reports, correspondence, files, and other administrative records.
• Coordinate site logistics, office supplies, accommodation, transportation, and other administrative requirements.
• Support the onboarding and mobilization of site employees and contractors.
• Coordinate with Head Office, Project Management, HR, Finance, Procurement, and other departments on site-related matters.
• Monitor and maintain proper filing of project and administrative documents.
• Support payroll and employee-related information by providing accurate attendance and site records.
• Assist in organizing meetings, site visits, and other project-related activities.
• Ensure site administrative procedures comply with company policies and requirements.

Executive Assistant / Front Desk Officer

Position: Executive Assistant / Front Desk Officer

Company: Quantum Technology PLC

Location: Addis Ababa, Ethiopia

Employment Type: Full-Time

We are looking for a professional, organized, and proactive Executive Assistant / Front Desk Officer to provide executive and administrative support while managing the company’s front desk and day-to-day office coordination.

Key Responsibilities

• Provide administrative and coordination support to the CEO and management team.
• Manage schedules, appointments, meetings, and calendars.
• Welcome visitors, clients, and business partners and ensure a professional front-office experience.
• Coordinate meetings and prepare meeting rooms when required.
• Draft and manage professional emails, letters, meeting notes, and other correspondence.
• Receive, record, organize, and distribute incoming and outgoing documents and deliveries.
• Follow up on assigned tasks, meetings, appointments, and management action items.
• Coordinate communication between management, employees, partners, and external stakeholders.
• Support general administrative and office coordination activities as required.

Executive Assistant / Front Desk Officer

Position: Executive Assistant / Front Desk Officer

Company: Quantum Technology PLC

Location: Addis Ababa, Ethiopia

Employment Type: Full-Time

We are looking for a professional, organized, and proactive Executive Assistant / Front Desk Officer to provide executive and administrative support while managing the company’s front desk and day-to-day office coordination.

Key Responsibilities

• Provide administrative and coordination support to the CEO and management team.
• Manage schedules, appointments, meetings, and calendars.
• Welcome visitors, clients, and business partners and ensure a professional front-office experience.
• Coordinate meetings and prepare meeting rooms when required.
• Draft and manage professional emails, letters, meeting notes, and other correspondence.
• Receive, record, organize, and distribute incoming and outgoing documents and deliveries.
• Follow up on assigned tasks, meetings, appointments, and management action items.
• Coordinate communication between management, employees, partners, and external stakeholders.
• Support general administrative and office coordination activities as required.

Junior Secretary

About OMEDAD PLC

OMEDAD Private Limited Company is a diversified Ethiopian enterprise with operations spanning import-distribution, hospitality, manufacturing, and trading. We are seeking a detail-oriented Junior Auditor to join our Internal Audit team and support the company's financial integrity and compliance efforts across our business units.

Responsibility

• Prepare and organize Employee Personal files, and Employee’s Documentation ,contracts, letters, and other official documents.
• Manage official email communication
• Receive and respond to telephone calls
• Maintain professional and positive relationships with Departments
• Receive and welcome clients and visitors and provide appropriate assistance.
• Manage incoming and outgoing correspondence, emails, and official documents.
• Maintain proper filing and documentation 

Job Purpose:-The Secretary is responsible for providing administrative support to the management and staff of the construction company. This role involves handling communication, scheduling, document management, and various other clerical duties to ensure the smooth operation of the office. The Secretary acts as a key point of contact for both internal and external stakeholders, ensuring effective communication and coordination within the company.

Main Duties and Responsibilities

• Administrative Support:
  • Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Organize and maintain paper and electronic filing systems, ensuring documents are easily accessible and properly stored.
  • Handle incoming and outgoing mail, email, and phone calls, directing them to the appropriate parties
  Communication:
  • Serve as the primary point of contact for internal and external communications.
  • Coordinate communication between management, staff, clients, subcontractors, and suppliers.
  • Draft and distribute meeting agendas, minutes, and other relevant documentation.
  • Assist in the preparation and distribution of project updates, newsletters, and other company communications.
• Scheduling and Coordination:
  • Coordinate and schedule meetings, conferences, and site visits.
  • Arrange travel and accommodations for company staff as needed.
  • Manage and update the company calendar, ensuring all important dates and deadlines are tracked.
  • Coordinate with other departments to ensure smooth workflow and timely completion of tasks.
• Document Management:
  • Maintain and update project documentation, including contracts, permits, plans, and specifications.
  • Assist in the preparation and submission of bids, proposals, and other project-related documents.
  • Ensure that all documents are properly formatted, reviewed, and approved before submission or distribution.
  • Manage the archiving and retrieval of documents in compliance with company policies and regulations.
• Office Management:
  • Order and maintain office supplies, ensuring that all necessary materials are available for daily operations.
  • Oversee the maintenance and repair of office equipment and facilities.
  • Assist in the organization of company events, meetings, and training sessions.
  • Ensure that the office environment is clean, organized, and professional.
• Client and Vendor Relations:
  • Serve as a liaison between the company and clients, vendors, and subcontractors.
  • Assist in managing client inquiries, concerns, and requests in a timely and professional manner.
  • Coordinate the flow of information between clients, project managers, and other stakeholders
• Data Entry and Record Keeping:
  • Enter and update data in company databases, ensuring accuracy and completeness.
  • Maintain records of project timelines, budgets, and other key metrics.
  • Assist in the preparation of financial reports, invoices, and expense reports.
• Compliance and Legal Support:
  • Assist in ensuring that the company complies with all legal and regulatory requirements.
  • Help prepare and file necessary documents with government agencies, such as permits and licenses.
  • Maintain records of compliance activities and monitor deadlines for renewals and submissions.
• Support to HR and Finance:
  • Assist the HR department with tasks such as onboarding new employees, maintaining employee records, and scheduling interviews.
  • Provide support to the finance department by processing invoices, managing petty cash, and assisting with payroll.
• Special Projects:
  • Assist in the execution of special projects as directed by management.
  • Conduct research, gather information, and prepare reports for various company initiatives.
  • Provide support during peak periods or for urgent tasks that require immediate attention.

Location: Bensa Daye-Ethiopia

Salary: Based on the organization pay scale depend on the experience and skills. 

Hours: 40 Hours Per week

Contract Type: 1 Year- Fixed term contract

About Ripple Effect

Established in 1988 (as Send a Cow), Ripple Effect is a dynamic and passionate international development charity on a mission to create a powerful and lasting impact. Our vision is to see a rural Africa that is confident, thriving, and sustainable, with a growing economy and higher living standards for all. At Ripple Effect, we've honed our focus on three critical areas: Sustainable Agriculture, Gender and Social Inclusion, and Enterprise Development. Through these pillars, we're dedicated to combating poverty and nurturing a vibrant, thriving African landscape that will thrive for generations to come.

About the Role

To ensure smooth and efficient day-to-day operations within the office environment. To manage administrative tasks, maintain office supplies, coordinate schedules, and facilitate communication among team members. 

View Job Description

What we Offer

• Pension/Provident fund
• Generous annual leave allowance
• Medical insurance for yourself and dependents
• Life insurance 

VACANCY ANNOUNCEMENT

• Job Title: Personal Assistant to Head of Primary and Early Years School
• School: Cambridge Academy Ethiopia
• Location: Addis Ababa, Ethiopia
• Position Type: Full-Time, Permanent
• Required Number: 1 (One)
• Application Deadline: Within 7 working days from date of announcement

ABOUT CAMBRIDGE ACADEMY ETHIOPIA

Cambridge Academy Ethiopia is a premier international school committed to providing outstanding British curriculum education within a vibrant, multicultural community in Addis Ababa. We are dedicated to maintaining high standards of professionalism, accountability, and operational excellence as part of our continuous growth and COBIS accreditation journey.

THE ROLE

CAE is seeking a highly professional, discreet, and experienced Personal Assistant to provide high-level executive and administrative support to the Head of Primary and Early Years School. The successful candidate will act as a first point of contact, manage complex diaries and correspondence, and ensure the smooth operation of the Head's office. This role requires outstanding English, exceptional organisational skills, and the ability to handle confidential matters with integrity.

KEY RESPONSIBILITIES

• Manage the Head's diary, appointments, meetings, and travel arrangements.
• Draft, proofread, and edit correspondence, reports, and presentations in English.
• Handle confidential information with discretion and professionalism.
• Screen calls, emails, and visitors, responding professionally on behalf of the Head.
• Prepare agendas, take minutes, and follow up on action points.
• Coordinate meetings, events, and activities for the Primary and Early Years School.
• Liaise with parents, staff, senior management, and external stakeholders.
• Maintain efficient filing systems, records, and databases.
• Support admissions, parent communications, and school events as required.
• Monitor deadlines and ensure timely completion of tasks.
• Support budget and expense administration for the Head's office.
• Coordinate with other PAs and administrative staff across the school.
• Ensure safeguarding and professional standards are maintained at all times.

WHAT WE OFFER

• Competitive salary based on qualifications and experience.
• Professional and supportive working environment.
• Opportunities for professional development.
• Health insurance after probation period.

Job Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and coordination support to senior management. The Executive Assistant will be responsible for managing schedules, coordinating meetings, preparing correspondence and reports, maintaining confidentiality, and facilitating effective communication between management and internal and external stakeholders.

Key Responsibilities

• Provide administrative and executive support to senior management.
• Manage calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings, including preparing agendas, documents, and meeting materials.
• Prepare, edit, and format official letters, reports, presentations, minutes, and other business documents.
• Maintain accurate records, files, and confidential management documents.
• Handle correspondence, emails, and other communications professionally and in a timely manner.
• Follow up on management decisions, assigned actions, and pending matters and provide status updates.
• Coordinate communication between senior management, departments, clients, partners, and other stakeholders.
• Arrange travel, accommodation, meetings, and other logistics as required.
• Receive and screen calls, visitors, and correspondence on behalf of management when required.
• Prepare and maintain meeting minutes and action-tracking records.
• Support management in monitoring deadlines and ensuring timely follow-up on key assignments.
• Maintain strict confidentiality of company and management information.
• Perform other administrative and coordination duties assigned by management.

Position: Office Assistance

• Organization: PETCO Ethiopia Community Organization
• Number of positions required: 1
• Location: Jimma
• Category: Administration
• Report to:  Field Office Coordination Program Officer
• Salary: Competitive salary and a range of additional benefits
• Employment Term: Annual contract, renewable based on available fund
• Closing Date: September 25, 2026

About PETCO Ethiopia

PETCO Ethiopia is a not-for-profit, industry-led Producer Responsibility Organization (PRO), incorporated in 2019, advancing circular economy, green development, climate action, inclusive economic growth, blue economy, and sustainable WASH solutions in Ethiopia.

PETCO Ethiopia works to accelerate the transition from a linear to a circular, resource-efficient, and climate-resilient economy by promoting circular design, reuse, repair, refurbishment, remanufacturing, recycling, responsible resource recovery, and producer responsibility. Through industry-led action and self-regulation, the organization supports businesses and institutions to reduce waste, pollution, greenhouse-gas emissions, and pressure on natural resources while improving resource efficiency and sustainability.

The organization promotes green enterprises, green and decent jobs, innovation, and inclusive livelihoods, with particular attention to women, youth, and marginalized and disadvantaged groups. It also supports the development of blue economy opportunities and sustainable water-resource management, recognizing the critical links between healthy ecosystems, economic development, climate resilience, and community well-being.

PETCO Ethiopia further contributes to Water, Sanitation and Hygiene (WASH) through environmentally sustainable approaches to waste management, sanitation, hygiene, pollution prevention, and resource recovery.

Operating nationally from its head office in Addis Ababa, PETCO Ethiopia works with government, private sector, development partners, civil society, academia, financial institutions, and communities. It provides and facilitates enterprise development, access to finance, technical assistance, skills development, innovation, market linkages, and capacity building, particularly across agro-processing and food, handicrafts, textiles and garments, solid waste and circular manufacturing, and leather value chains.

Program Background

PETCO Ethiopia is implementing 5-years consortium project joint with Center of Accelerated Women Economic Empowerment (CAWEE) and Ethiopia Enterprise Development. The program funded by the MasterCard Foundation contract to Enable Young Women and Men to Find Dignified and Fulfilling Work in Manufacturing in Ethiopia by capacitating existing SMEs. The program aims to:

• Build SME capacity to sustainably create new jobs and improve existing ones through offering tailored business capacity building and mentorship; enhancing access to markets and raw materials flow; and improving SMEs’ human resources capacity to create safe and inclusive working conditions for young women and men.
• Improve Technical and Vocational Education and Training (TVET) offerings to better prepare women and youth to enter the workforce (facilitate school-to-work transition).
• Facilitate a robust financial ecosystem to help SMEs access tailored financial services that allow them to grow and increase employment opportunities for young women in particular, and to invest in infrastructure that can improve young women and men's working conditions.
• Strengthen the enablers (ecosystem) to foster private sector engagement, stakeholder coordination synergy, and policy development for sustainable and scalable job growth.

Key Duties and Responsibilities:

• Provide administrative support, handling office maintenance tasks, and assist with arrangements to ensure the smooth operation of the project office.
• Maintain cleanliness and tidiness of the main/project office, including workstations, meeting rooms, kitchen areas, and restrooms, by performing regular cleaning and sanitation duties.
• Monitor and replenish office supplies, including stationery, kitchen supplies, and cleaning materials, to ensure adequate stock levels for daily operations.
• Assist in the organization of office spaces and furniture arrangements for meetings, workshops, and events, ensuring that all facilities are prepared and set up according to requirements.
• Handle incoming and outgoing mail, and deliveries, distributing them to the appropriate recipients and maintaining accurate records of correspondence.
• Perform routine clerical tasks including photocopying and filing documents.
• Support the setup and operation of office equipment, such as printers, copiers, and telephones, troubleshooting basic technical issues and coordinating repairs with service providers as needed.
• Assist in the documentation and filing of project-related materials, including reports, invoices, and correspondence, ensuring that records is organized and easily accessible.
• Provide logistical support for project events and activities, including arranging catering services, setting up audio-visual equipment, and coordinating with external vendors and service providers.
• Assist with other administrative tasks and duties as assigned by the project management team to support the overall functioning of the main/project office.
• Perform any other related duties as assigned by administration or supervisor.

RE-VACANCY ANNOUNCEMENT

Junior Admin. Assistant / Secretary

Company: Red Sea Aviation

Location: Addis Ababa, Ethiopia

Employment Type: Full-Time

Reports To: Managing Director / Finance & HR/A. Admin. & Procurement Manger/

Salary: Negotiable

Application Deadline: Sep 22, 2026

About Red Sea Aviation

Red Sea Aviation provides comprehensive flight support, travel concierge, and air freight solutions to esteemed clients in Addis Ababa, Ethiopia. We specialize in flight support, corporate travel management, and air cargo logistics.

As part of our organizational growth, we are seeking a professional and highly motivated Administrative Assistant / Secretary / Receptionist to ensure smooth office operations, efficient coordination, and compliance with company policies.

Position Summary

The Administrative Assistant / Secretary / Receptionist will serve as the first point of contact for visitors and callers, while also supporting internal documentation, scheduling, and compliance processes. The role includes handling petty cash and preparing bank transfer requests in line with the organization’s financial policy.

Key Responsibilities

• Reception & Front Desk Duties
• • Greet visitors, clients, and staff professionally.
  • Manage incoming calls, emails, and correspondence.
  • Maintain visitor logs and ensure front-office security protocols.
  • Coordinate meeting room bookings and prepare refreshments.
• Administrative Support
• • Prepare and format letters, memos, reports, and internal communications.
  • Organize and maintain filing systems for HR, finance, and operations.
  • Assist in procurement documentation and office supply inventory.
  • Support onboarding logistics (ID cards, welcome kits, orientation).
• Secretarial Functions
• • Schedule appointments, meetings, and travel arrangements.
  • Record and distribute meeting minutes; follow up on action items.
  • Maintain calendars and reminders for key deadlines.
  • Draft routine correspondence and assist with translations if needed.
• Finance & Compliance Support
• • Handle petty cash transactions in line with company policy.
  • Prepare bank transfer requests according to financial procedures.
  • Ensure personnel files are complete and up to date.
  • Support HR documentation (leave forms, attendance sheets, training records).
  • Assist in preparing audit-ready documentation and internal control logs.

 Position - SECRETARY/ CASHER (Re-announcement)

የግል ረዳት የስራ መግለጫ

• የስራ አስፈፃሚውን ዕለታዊ የቀን መቁጠሪያ፣ ቀጠሮዎች፣ ስብሰባዎች እና መርሃ ግብሮች ማስተባበር እና መፈፀም።
• የጉዞ ዝግጅቶችን ማስተባበር፤ በረራዎችን፣ ሆቴሎችን፣ መጓጓዣዎችን እና የጉዞ መርሃ ግብሮችን መከታተል እና ማቀናጀት።
• ኢሜሎችን፣ የስልክ ጥሪዎችን እና ሌሎች ደብዳቤዎችን ተገቢውን ምላሽ መስጠትና መከታተል።
• ሰነዶችን፣ ሪፖርቶችን፣ አቀራረቦችን፣ ፕረዘንቴሽን እና የስብሰባ ቁሳቁሶችን ማዘጋጀት።
• ስብሰባዎችን ቀጠሮዎችን፣ ኢግዚቪሽኖችን ማቀናጀትና ማስተባበር፤
• የስብሰባ ቃለ-ጉባኤ ማስታወሻዎችን መያዝ፣ መዝገቦችን መጠበቅ እና የድርጊት ነጥቦች ከተሰጡ በኋላ የታዘዙ የሥራ አፈፃፀም መከታተል።
• ሚስጥራዊ እና አስፈላጊ መረጃዎችን በጥንቃቄ መያዝ ምስጢራዊነትን በመጠበቅ።
• ኤሌክትሮኒክስ እና አካላዊ ፋይሎችንና ሰነዶችን በአማርኛ እና በእንግሊዝኛ ማደራጀት እና መያዝ።
• የድርጅቱን እና ለግል ፍላጎቶች ጥናቶችን ማድረግ እና መረጃዎችን መሰብሰብ።
• የወጪ እና የገቢ አካሄድ እና ደረሰኝ ተከታትሎ ከሂሳብ ክፍል ጋር ማስታረቅ።
• በስራ አስፈፃሚው፣ በሰራተኞች፣ በደንበኞች፣ በአቅራቢዎች እና በሌሎች ባለድርሻ አካላት መካከል ያለውን ሥራ ግንኙነት ማስተባበር።
• የግል እና የሥራ ነክ ጉዳዩች ከሚመለከተው አካል ጋር ጉዳዩን ለማየት ቀጠሮ ማስያዝ።
• መልዕክቶችን ማድረስ እና እንዳስፈላጊነቱ የግል ጉዳዮች ላይ ዕርዳታ መስጠት።
• የቀጠሮዎችን የመጨረሻ ቀናቶችን እና ቅድሚያ የሚሰጣቸውን ጉዳዩች ማስታወስ።
• እንደአስፈላጊነቱ ፕሮጀክቶችን እና አስተዳደራዊ ስራዎችን መደገፍ።
• የተደራጀ እና ምቹ የሆነ የስራ አካባቢን መፍጠር።
• የስራ አስፈፃሚውን ፍላጎቶች አስቀድሞ መገመት እና የስራ መርሃ ግብር ወይም አስተዳደራዊ ችግሮችን በንቃት መፍታት።
• ማይክሮሶፍት ኦፊስ፣ ጎግል ብቃት ያላት፣ የቀን መቁጠሪያ መተግበሪያዎችን እና ሌሎች መገልገያዎች መጠቀም።
• በማንኛውም ጊዜ ሙያዊ ብቃትን፣ አስተማማኝነትን፣ ምስጢራዊነትን እና እጅግ በጣም ጥሩ ግንኙነትን መጠበቅ።
• በ ISO እና ERP ሲስተሞች ላይ ቀልጣፋ መሆን።
• ስራ አስፈፃሚዎችን በማንኛውም ጊዜ መደገፍ።

ቁልፍ ክህሎቶች

• እጅግ በጣም ጥሩ ድርጅታዊ እና የጊዜ አያያዝ ክህሎት።
• ጠንካራ የጽሁፍ እና የቃል ክህሎት በአማርኛ እና በእንግሊዝኛ።
• ለዝርዝር ነገሮች ትኩረት መስጠት።
• ምስጢራዊነትን መጠበቅ።
• ብዙ ስራዎችን በአንድ ጊዜ ማከናወን እና ቅድሚያ መሰጠት የሚገኝባቸውን መስጠት።
• ችግር የመፍታት ክህሎቶች።
• ሙያዊ የሰዎች ግንኙነት ክህሎት።
• የቀን መቁጠሪያ እና የጉዞ አስተዳደር።
• ማይክሮሶፍት ኦፊስ ጎግል እውቀት።
• ራስን ችሎ የመስራት ችሎታ።
• ተለዋዋጭነት እና ከሁኔታዎች ጋር መላመድ።
• ጠንካራ ክትትል እና የስራ አስተዳደር ክህሎቶች።

ድርጅታችን ኤ እና ኤም ኢንጅነሪንግ ቀልጣፋ፣ ንቁ እና ከፍተኛ የማደራጀት ብቃት ያለው/ላት የጉዳይ አስፈፃሚ ሙያ ያለው ሰራተኛ ይፈልጋል። ይህ የሥራ መደብ በቢሮ ውስጥ የደንበኞችን መረጃ እና ለድርጅታችን ጉዳዮች የማስተዳደር፣ እንዲሁም በውጭ ያሉ የድርጅቱን እና የመንግሥት ጉዳዮችን (ጉዳይ አስፈጻሚነትን) አጣጥሞ የመስራት ኃላፊነትን ያካትታል። በመሆኑም ጉዳይ አስፈፃሚ የሥራ ቦታ ብቁ አመልካችን አወዳድሮ ለመቅጠር ይፈልጋል፡፡

- በድርጅቱና በተለያዩ የመንግሥት/የግል ተቋማት (እንደ ገቢዎች፣ ንግድ ሚኒስቴር፣ ባንኮች፣ ወዘተ) መካከል ያሉ ጉዳዮችን መከታተልና ማስፈጸም።

- የንግድ ፈቃድ ማደስ፣ የግብርና ታክስ ፋይሎችን ማስተካከል እና የውሃ/መብራት/ስልክ ክፍያዎችን መፈጸም።

- የባንክ ሥራዎችን (ገንዘብ ማስገባት፣ ሰነዶችን ማድረስና መቀበል) ማከናወን።

Mental Health and drug addiction rehab centre.

YCO – Yemelktagnale Charity Organization is committed to supporting individuals and families affected by mental health challenges, substance abuse, and related social difficulties through professional rehabilitation, healthcare, psychosocial support, and community-based services.

To strengthen our multidisciplinary team, YCO invites qualified, committed, and compassionate professionals to apply for the following positions:

Applicants should:

• Hold a relevant diploma, degree, or professional qualification from a recognized institution.
• Possess the appropriate professional license where required.
• Demonstrate strong professional ethics, confidentiality, and integrity.
• Have good communication and interpersonal skills.
• Be able to work effectively as part of a multidisciplinary team.
• Demonstrate compassion, patience, and professionalism when working with clients and their families.
• Previous experience in mental health, rehabilitation, substance-use treatment, healthcare, or community-based services is an advantage.
• Be willing to work in accordance with YCO's policies, procedures, and safeguarding standards.