Job Application Assistant (Remote)

Job Application Assistant (Remote)

Hi! I’m looking for someone reliable to help apply to jobs for me each week.

The main task is submitting applications using three different versions of my resume, depending on the type of role.

What you’ll do:

• Apply to jobs on platforms like LinkedIn, company websites, and Handshake
• Use the correct resume depending on the role
• Apply to different types of roles (software engineering, data/AI, and research/tech policy)
• Keep track of all applications in a spreadsheet (company, role, link, date applied, etc.)
• Send me a quick weekly update of what was submitted

Hope Enterprise University College (HEUC) is a higher education institution in Ethiopia, which is housed on five hectares of a beautiful, green and clean campus conductive for teaching-learning process and having student and faculty friendly environment.  

Currently the university college is planning to recruit the right candidate for the positions of Academic Program Officer, Cashier and Duplication Administrator; accordingly, any interested professionals who can meet the following criteria can apply for the position.   

Position: Duplication Administrator  

Terms of employment: Full time   

Number of vacancy: - 1 (One) 

1. Main duties and responsibilities

Under the general direction and supervision of the Chief Executive Officer, maintain the diary and arrange the Chief Executive Officer appointments as necessary. Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources. Screen and respond to all incoming telephone calls and take action as appropriate. Receive incoming letters and submit to the Chief Executive Officer; Maintain confidential executive records and important documents, Avoid unauthorized disclosure of information or decisions, distribute letters/any other material to concerned bodies as directed by the Chief Executive Officer.

1. Specific duties & responsibilities
2. 1. Perform daily secretarial & office administrative matters. 
   2. Maintain the diary and arrange the Chief Executive Officer appointments as necessary.
   3. Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources.
   4.  Screen and respond to all incoming telephone calls and take action as appropriate.
   5. Receive incoming letters and submit to the Chief Executive Officer; distribute letters/any other material to concerned bodies as directed by the Chief Executive Officer.
   6. Draft routine correspondence for approval and signature by the Chief Executive Officer.
   7. File all documents and maintain the office filing system and all personnel records.
   8. Follow up of the implementation of the routine decisions made by the Chief Executive Officer.
   9. Organize & make arrangements for weekly, monthly and other periodic meetings in the Chief Executive Officer office
   10. Operate standard office equipment such as Computers, photocopiers, Fax’s, etc.
   11. Oversee the maintenance of secretarial standards throughout the company and contribute to the training of other secretaries.
   12. Maintain and use stationary materials economically.
   13. Perform other related duties as assigned.