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Zewtira Trading PLC invites qualified and experienced applicants to apply for the following vacant positions.

Position: Secretary

Quantity: 1 (One)

Salary: Based on the company scale

TM Law Firm is a corporate and commercial law firm in Addis Ababa providing comprehensive legal advisory, tax and customs consultancy, litigation, and investment support services. We invite qualified, competent, and energetic applicants to apply for the following vacant position.

• Job Title: Secretary and Receptionist
• Employment Type: Full-Time (Permanent)
• Place of Work: Addis Ababa,
  Required Number: 01
• Salary: Negotiable
• Assessment Method: Written Exam and Interview

Job Summary

The Secretary and Receptionist serves as the first point of contact for the law firm, managing front-desk operations and client reception while providing comprehensive secretarial and administrative support to the legal and management team.

Key Duties and Responsibilities

• Welcome clients, partners, and visitors professionally, directing them to the appropriate legal counsel or office while maintaining strict client confidentiality.
  Answer, screen, and forward incoming phone calls, and manage general office email and correspondence.
• Draft, format, type, and dispatch legal correspondence, official letters, memos, and administrative documents in both Amharic and English.
• Maintain an organized physical and digital filing system for client case files, contracts, and incoming/outgoing letters.
• Coordinate client consultations, schedule appointments, track key calendar dates, and take meeting minutes when required.
• Monitor and request office stationery and supplies, ensuring the reception and office areas remain neat and welcoming.

POSITION DETAILS

Job Title: Senior Secretary

Department: Administration

Reports To: General Manager / Department Head

Experience: 3–5 years of relevant experience

Education: Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Business Administration, Management, or a related field

Salary: Attractive and negotiable based on qualifications and experience

1. JOB PURPOSE

To provide professional secretarial and administrative support to management, ensure efficient office operations, coordinate communication and meetings, maintain accurate records, and handle confidential information with discretion.

1. KEY DUTIES AND RESPONSIBILITIES

• Manage management calendars, schedule appointments, coordinate meetings, and arrange travel when required.
• Prepare, format, proofread, and maintain letters, reports, presentations, meeting minutes, and other official documents.
• Manage incoming and outgoing calls, emails, correspondence, and visitors in a professional manner.
• Prepare meeting agendas and materials, record minutes, and follow up on agreed action points.
• Maintain organized physical and electronic filing systems and ensure documents are accurate, secure, and easy to retrieve.
• Handle confidential company and management information with integrity and discretion.
• Coordinate communication between management, employees, clients, and other stakeholders.
• Monitor office supplies and coordinate administrative services to support daily office operations.
• Track deadlines, follow up on pending tasks, and remind relevant staff of important commitments.
• Prepare spreadsheets, reports, and presentations using Microsoft Office applications.
• Support document submission, records management, and other administrative processes as required.
• Perform other related duties assigned by the supervisor or management

location; Legadadi area Transport service is available

1. Purpose of the Job:

To implement good office management system that supports CEO Day today activates in most effective way; Coordinate all duties related CEO office.

1. Main duties and responsibilities:
2. Assisting the CEO on his daily responsibilities: meetings, appointments, filtering of mails, writing of reports and mails, etc…
3. Analyzing and resolving office administrative and procedural problems.
4. Organizing own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction.
5. Make working environment /office and meeting rooms/ convenient and attractive.
6. Update his/her professional carrier in discussion with his immediate supervisor
7. Perform all activities with in short period of time and cost saving method.
8. Providing office administrative support in the areas of procurement, budgeting, report preparation and staff communication.
9. Manage CEO priorities including sorting physical and electronic mail addressed to the CEO and flagging those of priority to CEO’s attention.
10. Manage the CEO’s calendar and schedules, and assist in prioritizing meetings and assignments, and keep CEO informed.
11. Prepare correspondence and memos on behalf of the CEO and dispatch them to the relevant parts as necessary.
12. Arrange meetings involving the CEO by sending invitations for meetings on behalf of the CEO and ensuring coordination of facilities and resources required for conducting meetings.
13. Book conferences, seminars and events on behalf of the CEO.
14. Prepare budget for the CEO’s office.
15. Prepare drafts of external communications and reports for the CEO.
16. Follow up plan execution issued by the CEO and report progresses.
17. Maintain effective filing system by organizing documents and correspondences and ensure their safety.
18. Arrange travel, visas and accommodation for the CEO, and when required, travel with the CEO to take notes or dictation at meetings or to provide general assistance during presentations.
19. Provide high quality and professional office hospitality to visitors and handle incoming calls on behalf of the CEO.
20. Ensure the procurement of stationeries for the CEO’s office.
21. Ensure that in office refreshment facility is at its standard and hygiene is well maintained.
22. Regularly review local and international newspapers, journals, magazines and other appropriate media and identify and highlight relevant reports and findings to CEO’s attention.
23. Perform other duties as assigned by the CEO.

AGITU EDEO FOUNDATION (AEF)

WE ARE HIRING

CALL FOR VACANCY

Agitu Edeo Foundation (AEF) is a local organization established in Addis Ababa in 2021. It is registered with the Ethiopian Civil Society Organizations Authority (Registry No. 5453) under Proclamation No. 1113/2019.

AEF works to:

• Empower women and encourage their participation as citizens and members of society
• Promote women's entrepreneurship
• Improve agricultural productivity through appropriate agricultural technologies
• Build the capacity of women farmers through training, advisory services and sharing of best practices
• Advance women's reproductive health, hygiene, family planning and gender education
• Enable and integrate immigrants and returnees in their host and home communities
• Promote sustainable, environmentally friendly development and the conservation of natural resources

To strengthen its work, AEF invites qualified and committed candidates to apply for the following four positions.

Reports to: Manager
Place of work: Addis Ababa
Employment type: Full time
Salary: Negotiable
Number of positions: 1

Summary: Provides front-office, secretarial and basic cash-handling support to ensure the smooth daily running of the foundation's office.

Key responsibilities

Reception

• Welcome visitors, partners and beneficiaries courteously and direct them to the right staff
• Answer and route phone calls, emails and inquiries
• Maintain a tidy, well-organized reception area and keep a visitors' log

Secretarial

• Type, format and proofread letters, reports, memos and other documents
• Manage the Manager's schedule, appointments and meetings
• Take minutes at staff and Board meetings and follow up on action points
• Maintain organized paper and electronic filing systems and records
• Handle incoming and outgoing correspondence, including courier and mail
• Keep an inventory of office supplies and request replenishment when needed

Cashier

• Receive and pay out cash according to approved procedures and issue receipts and vouchers
• Maintain the petty cash book and cash records accurately
• Prepare daily cash reports and reconcile cash on hand with the records
• Prepare payment vouchers and support the Finance Head with documentation, bank deposits and withdrawals
• Safeguard cash and financial documents

About US

AMG Holdings is a dynamic and diversified enterprise that oversees a strong portfolio of businesses across Ethiopia. Over the years, the company has grown into a leading holding organization, encompassing several subsidiary companies and expanding its operations in the Steel industry, Coffee export, Energy, Construction materials, Chemicals, Real Estate, Agro processing, and other sectors. Its headquarters is strategically located in Gelan Sub-city, Sheger City. In addition, AMG Holdings operates two major industrial parks, further strengthening its presence and contribution to the country's economic development.

Position: Receptionist (Secretary)

Location: Akaki/Gelan

Position Title: Administrative Support Manager

Location: Head Office

Application Closing Date: October 14, 2026

Job Purpose

Administrative support manager is responsible for helping a business run smoothly and efficiently. Administrative support managers support the work environment of a business by observing what needs scheduling, maintenance, and coordination and take responsibility for much of the paperwork, policy, and office supervision.

About the Position

The Executive Assistant will provide high-level executive, administrative, coordination, scheduling, communication, meeting-management, and follow-up support to the Group Chief Executive Officer.

This is a high-trust and high-responsibility position requiring a mature professional who can operate with speed, discretion, judgment, and professionalism in a demanding executive environment.

The position holder will serve as an important coordinator, aide, gatekeeper, organizer, counsel, and professional mirror to the GCEO—helping protect the CEO’s time, maintain executive discipline, ensure preparedness, and translate decisions and commitments into timely action.

Duties& Responsibilities

• Manage and coordinate the GCEO’s calendar, appointments, meetings, engagements, and daily schedule.
• Organize and prepare internal and external meetings, including agendas, materials, venues, participants, and logistics.
• Attend meetings as required, prepare accurate minutes, and capture decisions, action points, responsibilities, and deadlines.
• Maintain and actively follow up the GCEO’s action/decision tracker.
• Coordinate with executives, departments, Group companies, customers, partners, government offices, and other stakeholders.
• Receive, screen, prioritize, and appropriately manage visitors, calls, correspondence, invitations, and requests.
• Professionally handle high-profile guests, government officials, business leaders, investors, customers, and other VIP stakeholders.
• Maintain an organized, professional, efficient, and meeting-ready GCEO Office.
• Prepare and coordinate correspondence, reports, briefing materials, presentations, and other executive documents.
• Support GCEO travel, events, official engagements, and protocol arrangements.
• Maintain strict confidentiality of executive, corporate, strategic, financial, personnel, and other sensitive information.
• Proactively identify pending matters, upcoming commitments, potential conflicts, and issues requiring the GCEO’s attention.
• Provide timely reminders and follow-ups and ensure that commitments are not lost or delayed.
• Ensure the privacy, serenity, order, and exclusivity of the GCEO’s Office, professionally managing access, interruptions, visitors, and distractions while maintaining appropriate accessibility to the GCEO.E
• Perform other executive-office responsibilities assigned by the GCEO.

Job Purpose
The Office Assistant provides administrative and coordination support to the PMO Director, ensuring efficient management of schedules, correspondence, documentation, meetings, and daily office activities. The role supports effective communication and coordination between the PMO Director, project teams, management, and other departments.

Key Responsibilities

• Manage the PMO Director’s calendar, meetings, appointments, and daily schedule.
• Prepare and organize correspondence, reports, presentations, meeting agendas, and other documents.
• Maintain proper filing and confidentiality of PMO and project-related documents.
• Coordinate meetings, prepare minutes, and follow up on assigned action points.
• Support communication and coordination between the PMO Director, Project Managers, departments, and external stakeholders.
• Receive, organize, and follow up on project-related information and documents as directed.
• Prepare routine reports, trackers, and presentations using MS Office.
• Handle incoming and outgoing correspondence, emails, and official documents.
• Assist with travel arrangements, logistics, and other administrative requirements.
• Follow up on pending tasks and provide timely updates to the PMO Director.
• Perform other administrative duties assigned by the PMO Director.