Re-Advertise : Senior Internal Auditor

FINANCE ASSISTANT

• Job Title: Finance Assistant
• Organization: Global Women Empowerment Development Ethiopia (GWEDE)
• Department: Finance
• Location: Addis Ababa
• Contract Type: Fixed Term
• Reports To: Finance Coordinator

ROLE PURPOSE

The Finance Assistant provides basic accounting and clerical support to the head office finance team under the supervision of the Finance Coordinator. The role ensures that financial documents are properly checked, recorded, and filed, and that routine cash and payment tasks are carried out accurately and on time.

KEY DUTIES & RESPONSIBILITIES

Job Responsibility #1: Data Entry and Record Keeping

• Enter routine transactions into the accounting system under the guidance of the Finance Coordinator.
• Check that invoices, receipts, and payment requests are complete and carry the required approvals.
• Maintain organized filing of vouchers and supporting documents in both hard and soft copies.
• Keep logs and registers up to date (e.g., cheque register, advance register, voucher register).

Job Responsibility #2: Payments and Petty Cash

• Assist in preparing payment vouchers, cheques, and bank transfer requests for approval.
• Handle petty cash payments and record all cash transactions.
• Make bank deposits and withdrawals and collect bank statements when required.
• Follow up on outstanding staff advances and receipts.

Job Responsibility #3: Reconciliation and Reporting Support

• Prepare petty cash reconciliation schedules.
• Compile expense summaries and supporting schedules for monthly reports.
• Support the tracking of project expenditures against approved budgets.

Job Responsibility #4: Payroll, Tax, and Assets Support

• Assist in collecting timesheets, attendance data, and payroll inputs.
• Support the preparation of tax and pension payment documents.
• Support the preparation of provident fund (PF) payment documents.

Job Responsibility #5: General Support

• Assist with documents and information requested during audits.
• Respond to routine financial queries from staff and suppliers, and refer complex issues to the Finance Coordinator.
• Keep financial information confidential and follow all organizational policies.

Job Responsibility #6: Compliance and Risk Management

• Identify financial risks and recommend mitigation measures.
• Ensure compliance with GWEDE policies, donor rules, and ethical standards.
• Promote safeguarding, PSEA (Protection from Sexual Exploitation and Abuse), child protection, and gender equality standards.
• Perform other duties assigned by the Finance Coordinator or Finance Manager.

Livelihoods Improvement for Vulnerable Ethiopians (LIVE)-ADDIS is a non-profit organization working in Addis Ababa, Ethiopia, striving to empower vulnerable urban and semi-urban women, youth, and children through community-based development interventions. To achieve our development goals, we work in partnership with various development actors to create positive and sustainable change in people's lives. 

LIVE-ADDIS is committed to safeguarding project participants from all forms of exploitation and abuse and expects all staff, volunteers, visitors, consultants, and contracted parties to share this commitment. 

LIVE-ADDIS invites interested and qualified applicants for the position of Finance & Administration Officer. 

• Position Title: Finance & Administration Officer (Project Accountant) 
• Qualification: BA / MA in Accounting, Finance, Management, or Business Administration 
• Area of Specialization: Financial management, project accounting, administration, procurement, and donor reporting 
• Reporting to: Executive Director 
• Duty Station: Addis Ababa 
• Terms of Employment: One-year contract with possible extension based on performance and availability of funds 
• Salary: As per the organization’s scale (commensurate with responsibilities) 
• No. of Person Required: 1 (one) 

Job Summary 

The Finance & Administration Officer (Project Accountant) is responsible for coordinating the overall financial, accounting, administrative, and operational functions of LIVE-ADDIS, with a specific focus on project financial management (including KKS project accounting). The Officer ensures compliance with organizational values, financial policies, donor guidelines, and statutory requirements, while supporting day-to-day administration and procurement processes. 

Key Responsibilities 

Financial Management & Project Accounting 

• Manage day-to-day financial operations, bookkeeping, and accounting functions for LIVE-ADDIS and assigned projects (including KKS). 
• Ensure strict compliance with Ethiopian financial laws, tax regulations (VAT, Income Tax, Pension), IPSAS, internal policies, and donor requirements. 
• Prepare financial reports, budget revisions, and fund requests for donors and management in a timely manner. 
• Facilitate internal and external audits, ensuring proper financial documentation, vouchers, and audit trail. 
• Assist in budget preparation, grant management, and regular Budget vs. Actual (BVA) tracking. 
• Implement anti-fraud, bribery, and whistleblowing policies. 

Procurement, Logistics & Administration 

• Handle overall procurement activities in accordance with LIVE-ADDIS and donor guidelines (prepare Purchase Requests, RFQs, bid analysis, and Purchase Orders). 
• Manage office administration, basic human resource records, fixed assets register, and inventory/stock tracking. 
• Coordinate transport, vehicle movement, and logistics for program staff and field activities. 
• Ensure proper filing and safe keeping of all financial, administrative, and legal documents. 

1. Operational Support & Reporting 

• Work closely with program teams to ensure smooth implementation of project activities. 
• Provide clear financial summaries and administrative support to the Executive Director. 
• Maintain professional relationships with partners, banks, tax authorities, and government offices. 

VACANCY ANNOUNCEMENT

Position: Finance Specialist – Import and Export Operations

Organization: Jemal Adem Import and Export
Duty Station: Addis Ababa, Ethiopia
Employment Type: Full-time
Application Deadline: November 12, 2026

About the Company

Jemal Adem Import and Export is engaged in international trade, particularly the export of coffee and other agricultural commodities and the import of food items and other commodities. Given the nature of its business operations, the company seeks to strengthen its financial management, accounting systems, internal controls, costing and financial reporting.

The company invites qualified and experienced professionals to apply for the position of Finance Specialist, with demonstrated experience in import and export financial management, particularly coffee exports and commodity imports.

Job Purpose

The Finance Specialist will be responsible for managing and strengthening the company's accounting and financial management operations, ensuring accurate recording of all financial transactions, proper costing of imported and exported commodities, effective cash-flow management, tax compliance and timely financial reporting.

The position holder will also establish and maintain systematic accounting procedures, documentation and internal control systems using Peachtree Accounting Software.

Key Duties and Responsibilities

A. Accounting and Financial Transaction Recording

• Record all financial transactions accurately and timely using Peachtree Accounting Software.
• Maintain appropriate accounting codes, ledgers, accounts payable, accounts receivable and general accounts.
• Conduct regular bank, cash, supplier and customer reconciliations.
• Ensure all transactions are properly supported by invoices, receipts, contracts and other relevant documents.

B. Import and Export Costing

• Prepare detailed costing for coffee exports, including coffee purchases, transportation, processing, warehousing, packaging, logistics, financing and other related expenses.
• Calculate the total landed cost of imported food items and other commodities, including purchase prices, freight, insurance, customs duties, taxes, clearing charges and transportation.
• Allocate costs appropriately to individual commodities and transactions.
• Analyze sales prices, gross margins and profitability of import and export activities.
• Monitor actual costs against estimated costs and investigate significant variances.
• Record foreign currency transactions and reconcile exchange rate differences.

C. Import and Export Documentation

• Maintain complete and organized financial documentation for all import and export transactions.
• Ensure proper filing of purchase and sales contracts, supplier invoices, customs declarations, bank documents, shipping documents, export proceeds and payment records.
• Coordinate with banks, suppliers, customers, customs clearing agents and other relevant parties to ensure proper financial documentation and transaction follow-up.

D. Cash and Treasury Management

• Manage and monitor daily cash and bank balances.
• Prepare cash-flow forecasts based on expected commodity purchases, import payments, export proceeds and operational expenses.
• Monitor collections, supplier payments, working advances and outstanding balances.
• Ensure all payments are properly authorized, documented and accounted for.
• Maintain effective controls over cash utilization and working capital.

E. Tax Compliance and Regulatory Requirements

• Ensure accurate calculation, recording, reconciliation and timely declaration of applicable Ethiopian taxes, including VAT, Withholding Tax, Business Income Tax, PAYE, customs duties and other statutory obligations.
• Maintain proper tax records and supporting documentation.
• Ensure timely tax payments and compliance with Ethiopian tax laws and regulations.
• Support tax audits, assessments and other regulatory reviews.

F. Financial Reporting and Internal Control

• Prepare monthly financial statements and management reports.
• Prepare periodic import/export performance reports, commodity costing schedules and profitability analyses.
• Establish and maintain effective accounting procedures, internal controls and documentation systems.
• Identify weaknesses in existing financial processes and recommend corrective actions.
• Support internal and external audits and provide accurate financial information for management decision-making.