Finance & Administration Officer (Project Accountant)

FINANCE ASSISTANT

• Job Title: Finance Assistant
• Organization: Global Women Empowerment Development Ethiopia (GWEDE)
• Department: Finance
• Location: Addis Ababa
• Contract Type: Fixed Term
• Reports To: Finance Coordinator

ROLE PURPOSE

The Finance Assistant provides basic accounting and clerical support to the head office finance team under the supervision of the Finance Coordinator. The role ensures that financial documents are properly checked, recorded, and filed, and that routine cash and payment tasks are carried out accurately and on time.

KEY DUTIES & RESPONSIBILITIES

Job Responsibility #1: Data Entry and Record Keeping

• Enter routine transactions into the accounting system under the guidance of the Finance Coordinator.
• Check that invoices, receipts, and payment requests are complete and carry the required approvals.
• Maintain organized filing of vouchers and supporting documents in both hard and soft copies.
• Keep logs and registers up to date (e.g., cheque register, advance register, voucher register).

Job Responsibility #2: Payments and Petty Cash

• Assist in preparing payment vouchers, cheques, and bank transfer requests for approval.
• Handle petty cash payments and record all cash transactions.
• Make bank deposits and withdrawals and collect bank statements when required.
• Follow up on outstanding staff advances and receipts.

Job Responsibility #3: Reconciliation and Reporting Support

• Prepare petty cash reconciliation schedules.
• Compile expense summaries and supporting schedules for monthly reports.
• Support the tracking of project expenditures against approved budgets.

Job Responsibility #4: Payroll, Tax, and Assets Support

• Assist in collecting timesheets, attendance data, and payroll inputs.
• Support the preparation of tax and pension payment documents.
• Support the preparation of provident fund (PF) payment documents.

Job Responsibility #5: General Support

• Assist with documents and information requested during audits.
• Respond to routine financial queries from staff and suppliers, and refer complex issues to the Finance Coordinator.
• Keep financial information confidential and follow all organizational policies.

Job Responsibility #6: Compliance and Risk Management

• Identify financial risks and recommend mitigation measures.
• Ensure compliance with GWEDE policies, donor rules, and ethical standards.
• Promote safeguarding, PSEA (Protection from Sexual Exploitation and Abuse), child protection, and gender equality standards.
• Perform other duties assigned by the Finance Coordinator or Finance Manager.

VACANCY ANNOUNCEMENT

Position: Finance Specialist – Import and Export Operations

Organization: Jemal Adem Import and Export
Duty Station: Addis Ababa, Ethiopia
Employment Type: Full-time
Application Deadline: November 12, 2026

About the Company

Jemal Adem Import and Export is engaged in international trade, particularly the export of coffee and other agricultural commodities and the import of food items and other commodities. Given the nature of its business operations, the company seeks to strengthen its financial management, accounting systems, internal controls, costing and financial reporting.

The company invites qualified and experienced professionals to apply for the position of Finance Specialist, with demonstrated experience in import and export financial management, particularly coffee exports and commodity imports.

Job Purpose

The Finance Specialist will be responsible for managing and strengthening the company's accounting and financial management operations, ensuring accurate recording of all financial transactions, proper costing of imported and exported commodities, effective cash-flow management, tax compliance and timely financial reporting.

The position holder will also establish and maintain systematic accounting procedures, documentation and internal control systems using Peachtree Accounting Software.

Key Duties and Responsibilities

A. Accounting and Financial Transaction Recording

• Record all financial transactions accurately and timely using Peachtree Accounting Software.
• Maintain appropriate accounting codes, ledgers, accounts payable, accounts receivable and general accounts.
• Conduct regular bank, cash, supplier and customer reconciliations.
• Ensure all transactions are properly supported by invoices, receipts, contracts and other relevant documents.

B. Import and Export Costing

• Prepare detailed costing for coffee exports, including coffee purchases, transportation, processing, warehousing, packaging, logistics, financing and other related expenses.
• Calculate the total landed cost of imported food items and other commodities, including purchase prices, freight, insurance, customs duties, taxes, clearing charges and transportation.
• Allocate costs appropriately to individual commodities and transactions.
• Analyze sales prices, gross margins and profitability of import and export activities.
• Monitor actual costs against estimated costs and investigate significant variances.
• Record foreign currency transactions and reconcile exchange rate differences.

C. Import and Export Documentation

• Maintain complete and organized financial documentation for all import and export transactions.
• Ensure proper filing of purchase and sales contracts, supplier invoices, customs declarations, bank documents, shipping documents, export proceeds and payment records.
• Coordinate with banks, suppliers, customers, customs clearing agents and other relevant parties to ensure proper financial documentation and transaction follow-up.

D. Cash and Treasury Management

• Manage and monitor daily cash and bank balances.
• Prepare cash-flow forecasts based on expected commodity purchases, import payments, export proceeds and operational expenses.
• Monitor collections, supplier payments, working advances and outstanding balances.
• Ensure all payments are properly authorized, documented and accounted for.
• Maintain effective controls over cash utilization and working capital.

E. Tax Compliance and Regulatory Requirements

• Ensure accurate calculation, recording, reconciliation and timely declaration of applicable Ethiopian taxes, including VAT, Withholding Tax, Business Income Tax, PAYE, customs duties and other statutory obligations.
• Maintain proper tax records and supporting documentation.
• Ensure timely tax payments and compliance with Ethiopian tax laws and regulations.
• Support tax audits, assessments and other regulatory reviews.

F. Financial Reporting and Internal Control

• Prepare monthly financial statements and management reports.
• Prepare periodic import/export performance reports, commodity costing schedules and profitability analyses.
• Establish and maintain effective accounting procedures, internal controls and documentation systems.
• Identify weaknesses in existing financial processes and recommend corrective actions.
• Support internal and external audits and provide accurate financial information for management decision-making.

Job Description  

Job Title - Treasury and Liquidity Manager Role 

Role Purpose  

The Treasury and Liquidity Manager is responsible for overseeing the company's treasury operations, with a focus on managing liquidity, cash flow, and financial risk. This role involves developing and implementing strategies to optimize the company's liquidity position, ensuring sufficient cash availability to meet operational needs, and maintaining effective banking relationships. The manager will also monitor market conditions, manage banking and financial institutions, and ensure compliance with relevant regulatory requirements. By providing strategic insights and sound financial management, this role plays a critical part in safeguarding the financial stability and operational efficiency of the holding. 

 Main Duties and Responsibilities      

Cash Flow Management 

• Oversee and monitor the company’s cash flow to ensure sufficient liquidity for operational needs and strategic investments. 
• Forecast cash requirements and optimize cash utilization across subsidiaries.                    

Liquidity Management 

• Maintain optimal liquidity levels by managing bank accounts, short-term investments, and borrowing facilities. 
• Develop and implement liquidity strategies aligned with the company’s financial goals. 

Banking Relationships 

• Establish and maintain relationships with banking partners to negotiate terms, fees, and credit facilities. 
• Manage banking transactions, ensuring efficient processing and compliance. 

Funding and Capital Management 

• Arrange and oversee funding activities, including short-term and long-term borrowing, to support corporate growth and capital projects.      

Treasury Operations and Risk Management 

• Manage treasury operations, including hedging foreign exchange and interest rate risks. 
• Develop risk mitigation strategies related to treasury activities. 

Financial Planning and Analysis 

• Provide financial analysis related to liquidity, cash flow, and treasury metrics to support strategic decision-making. 
• Prepare reports on treasury performance and cash forecasts for senior management.         

Compliance and Controls 

• Ensure adherence to internal policies, external regulations, and best practices in treasury management. 
• Maintain internal controls over cash and treasury transactions. 

Investment Management 

• Oversee short-term investments of surplus funds, ensuring safety and liquidity. 
• Evaluate investment opportunities and risks. 

Major Finance Tasks 

• Prepare and review financial models for funding proposals and investment evaluations. 
• Coordinate with finance teams for month-end and year-end closing activities. 
• Support financial audits. 
• Develop policies and procedures for treasury operations to improve efficiency and control. 
• Conduct debt and liquidity scenario analysis to prepare for market fluctuations. 

Team Leadership and Collaboration 

• Lead and develop the treasury team, ensuring effective performance and professional growth. 
• Collaborate with finance, legal, and external partners to align treasury activities with overall corporate strategy.