Finance Specialist – Import and Export Operations

FINANCE ASSISTANT

• Job Title: Finance Assistant
• Organization: Global Women Empowerment Development Ethiopia (GWEDE)
• Department: Finance
• Location: Addis Ababa
• Contract Type: Fixed Term
• Reports To: Finance Coordinator

ROLE PURPOSE

The Finance Assistant provides basic accounting and clerical support to the head office finance team under the supervision of the Finance Coordinator. The role ensures that financial documents are properly checked, recorded, and filed, and that routine cash and payment tasks are carried out accurately and on time.

KEY DUTIES & RESPONSIBILITIES

Job Responsibility #1: Data Entry and Record Keeping

• Enter routine transactions into the accounting system under the guidance of the Finance Coordinator.
• Check that invoices, receipts, and payment requests are complete and carry the required approvals.
• Maintain organized filing of vouchers and supporting documents in both hard and soft copies.
• Keep logs and registers up to date (e.g., cheque register, advance register, voucher register).

Job Responsibility #2: Payments and Petty Cash

• Assist in preparing payment vouchers, cheques, and bank transfer requests for approval.
• Handle petty cash payments and record all cash transactions.
• Make bank deposits and withdrawals and collect bank statements when required.
• Follow up on outstanding staff advances and receipts.

Job Responsibility #3: Reconciliation and Reporting Support

• Prepare petty cash reconciliation schedules.
• Compile expense summaries and supporting schedules for monthly reports.
• Support the tracking of project expenditures against approved budgets.

Job Responsibility #4: Payroll, Tax, and Assets Support

• Assist in collecting timesheets, attendance data, and payroll inputs.
• Support the preparation of tax and pension payment documents.
• Support the preparation of provident fund (PF) payment documents.

Job Responsibility #5: General Support

• Assist with documents and information requested during audits.
• Respond to routine financial queries from staff and suppliers, and refer complex issues to the Finance Coordinator.
• Keep financial information confidential and follow all organizational policies.

Job Responsibility #6: Compliance and Risk Management

• Identify financial risks and recommend mitigation measures.
• Ensure compliance with GWEDE policies, donor rules, and ethical standards.
• Promote safeguarding, PSEA (Protection from Sexual Exploitation and Abuse), child protection, and gender equality standards.
• Perform other duties assigned by the Finance Coordinator or Finance Manager.

Livelihoods Improvement for Vulnerable Ethiopians (LIVE)-ADDIS is a non-profit organization working in Addis Ababa, Ethiopia, striving to empower vulnerable urban and semi-urban women, youth, and children through community-based development interventions. To achieve our development goals, we work in partnership with various development actors to create positive and sustainable change in people's lives. 

LIVE-ADDIS is committed to safeguarding project participants from all forms of exploitation and abuse and expects all staff, volunteers, visitors, consultants, and contracted parties to share this commitment. 

LIVE-ADDIS invites interested and qualified applicants for the position of Finance & Administration Officer. 

• Position Title: Finance & Administration Officer (Project Accountant) 
• Qualification: BA / MA in Accounting, Finance, Management, or Business Administration 
• Area of Specialization: Financial management, project accounting, administration, procurement, and donor reporting 
• Reporting to: Executive Director 
• Duty Station: Addis Ababa 
• Terms of Employment: One-year contract with possible extension based on performance and availability of funds 
• Salary: As per the organization’s scale (commensurate with responsibilities) 
• No. of Person Required: 1 (one) 

Job Summary 

The Finance & Administration Officer (Project Accountant) is responsible for coordinating the overall financial, accounting, administrative, and operational functions of LIVE-ADDIS, with a specific focus on project financial management (including KKS project accounting). The Officer ensures compliance with organizational values, financial policies, donor guidelines, and statutory requirements, while supporting day-to-day administration and procurement processes. 

Key Responsibilities 

Financial Management & Project Accounting 

• Manage day-to-day financial operations, bookkeeping, and accounting functions for LIVE-ADDIS and assigned projects (including KKS). 
• Ensure strict compliance with Ethiopian financial laws, tax regulations (VAT, Income Tax, Pension), IPSAS, internal policies, and donor requirements. 
• Prepare financial reports, budget revisions, and fund requests for donors and management in a timely manner. 
• Facilitate internal and external audits, ensuring proper financial documentation, vouchers, and audit trail. 
• Assist in budget preparation, grant management, and regular Budget vs. Actual (BVA) tracking. 
• Implement anti-fraud, bribery, and whistleblowing policies. 

Procurement, Logistics & Administration 

• Handle overall procurement activities in accordance with LIVE-ADDIS and donor guidelines (prepare Purchase Requests, RFQs, bid analysis, and Purchase Orders). 
• Manage office administration, basic human resource records, fixed assets register, and inventory/stock tracking. 
• Coordinate transport, vehicle movement, and logistics for program staff and field activities. 
• Ensure proper filing and safe keeping of all financial, administrative, and legal documents. 

1. Operational Support & Reporting 

• Work closely with program teams to ensure smooth implementation of project activities. 
• Provide clear financial summaries and administrative support to the Executive Director. 
• Maintain professional relationships with partners, banks, tax authorities, and government offices. 

Job Description  

Job Title - Treasury and Liquidity Manager Role 

Role Purpose  

The Treasury and Liquidity Manager is responsible for overseeing the company's treasury operations, with a focus on managing liquidity, cash flow, and financial risk. This role involves developing and implementing strategies to optimize the company's liquidity position, ensuring sufficient cash availability to meet operational needs, and maintaining effective banking relationships. The manager will also monitor market conditions, manage banking and financial institutions, and ensure compliance with relevant regulatory requirements. By providing strategic insights and sound financial management, this role plays a critical part in safeguarding the financial stability and operational efficiency of the holding. 

 Main Duties and Responsibilities      

Cash Flow Management 

• Oversee and monitor the company’s cash flow to ensure sufficient liquidity for operational needs and strategic investments. 
• Forecast cash requirements and optimize cash utilization across subsidiaries.                    

Liquidity Management 

• Maintain optimal liquidity levels by managing bank accounts, short-term investments, and borrowing facilities. 
• Develop and implement liquidity strategies aligned with the company’s financial goals. 

Banking Relationships 

• Establish and maintain relationships with banking partners to negotiate terms, fees, and credit facilities. 
• Manage banking transactions, ensuring efficient processing and compliance. 

Funding and Capital Management 

• Arrange and oversee funding activities, including short-term and long-term borrowing, to support corporate growth and capital projects.      

Treasury Operations and Risk Management 

• Manage treasury operations, including hedging foreign exchange and interest rate risks. 
• Develop risk mitigation strategies related to treasury activities. 

Financial Planning and Analysis 

• Provide financial analysis related to liquidity, cash flow, and treasury metrics to support strategic decision-making. 
• Prepare reports on treasury performance and cash forecasts for senior management.         

Compliance and Controls 

• Ensure adherence to internal policies, external regulations, and best practices in treasury management. 
• Maintain internal controls over cash and treasury transactions. 

Investment Management 

• Oversee short-term investments of surplus funds, ensuring safety and liquidity. 
• Evaluate investment opportunities and risks. 

Major Finance Tasks 

• Prepare and review financial models for funding proposals and investment evaluations. 
• Coordinate with finance teams for month-end and year-end closing activities. 
• Support financial audits. 
• Develop policies and procedures for treasury operations to improve efficiency and control. 
• Conduct debt and liquidity scenario analysis to prepare for market fluctuations. 

Team Leadership and Collaboration 

• Lead and develop the treasury team, ensuring effective performance and professional growth. 
• Collaborate with finance, legal, and external partners to align treasury activities with overall corporate strategy.