Project Manager

The Administrator Specialist will serve as the focal point for all administrative activities in Ethiopia. This role involves coordinating the administrative team on the field and reporting to International Administrator (or the FOD Administrator in case the International Administrator is not present on the project).

The Administrator Specialist will serve as the primary point of contact for all departments regarding administrative matters in the Ethiopia office (e.g., fund availability, payments, salary payments, cash management, and cash flow closing etc.) and coordinate administrative team activities (with the support of the International Administrator and/or FOD Administrator), such as:

Cash management and payments

• Manage payments, such as:

• • Cash payments
  • Bank payments through the authorized banking channels, in coordination with the International Administrator and in accordance with EMERGENCY procedures

• Manage relationships with banks in Ethiopia, including establishing and maintaining contacts with bank representatives, and ensuring smooth and efficient banking operations for the office
• Recording all payments in accordance with the EMR accounting system
• Verify and validate documentation to be attached to each payment (ensuring that documentation is complete and compliant with EMR guidelines) or remember to highlight any kind of uncomplete documentation with a written email (for instance, when at closure of petty cash departments do not provide admin team all the documents needed)
• Archiving documentation according to EMR guidelines, ensuring that all administrative records are properly maintained
• Provide support to the Grants and/or Financial Reporting teams to ensure that documentation for grant-related payments is complete and properly organized
• Manage cash flow, monthly safe and bank reconciliation

Fund management and budget control

• Prepare monthly fund request, by gathering funding needs from various departments and consolidating this information into a comprehensive request, which will be shared with the International Administrator (or the FOD Administrator in the absence of the International Administrator)
• Handle authorized transfers between offices or projects, as applicable, in coordination with the International Administrator (or the FOD Administrator in the absence of the International Administrator) in monitoring expenses and ensuring compliance with the budget.

HR Support for Personnel Administration

• Assist and support HR team with HR database registrations
• Validate payroll and salary payments

Amrogn Agriculture and Trading PLC is a fast-growing, highly popular restaurant chain based in Addis Ababa, Ethiopia, that specializes in a variety of chicken dishes.

Position: Branch Coordination Head

Place of work: Addis Ababa

Salary: Attractive salary and other benefits package

Terms of Employment: Permanent after successfully completion of probationary period.

1. SPECIFIC DUTIES AND RESPONSIBILITIES

• Identifying and researching potential partnership opportunities.
• Building relationships with potential partners, including businesses, non-profit organizations, government agencies, etc.
• Negotiating partnership agreements and contracts.
• Collaborating with internal teams to ensure alignment with partnership goals and objectives.
• Coordinating joint initiatives, campaigns, or projects with partners.
• Monitoring and evaluating the effectiveness of partnerships.
• Managing communication and maintaining regular contact with partners.
• Identifying and addressing any issues or conflicts that may arise during the partnership.
• Seeking new partnership opportunities to expand and diversify the organization's network
• Identifying potential partners and developing a network of contacts.
• Building and managing relationships with existing partners.
• Conducting research to identify new partnership opportunities.
• Negotiating and finalizing partnership agreements and contracts.
• Handling communication and correspondence with partners.
• Organizing and attending meetings, events, or conferences related to partnerships.
• Coordinate with partners in the area of WASH to ensure effective resource mobilization of WASH resources as well as engage in activities intended to improve the visibility of the organization in the WASH service.
• Coordinate with other project-based partners by safeguarding the benefit of the institution and ensuring the alignment of the project with the institution's core business.
• Performs other duties assigned by the immediate supervisor.