BESYS Technologies PLC

Position: Executive Secretary & Executive Assistant to the CEO

Duty Station: Addis Ababa, Ethiopia

Employment Type: Full-Time

Reports To: Chief Executive Officer (CEO)

📍 Work Location: Addis Ababa, near Goro ICT Park

🚌 Employee Benefit: Company-provided transportation service in the morning and evening.

Job Summary

BESYS Technologies PLC invites qualified and highly professional candidates to apply for the position of Executive Secretary & Executive Assistant to the CEO. The position provides high-level executive administrative support to the CEO, facilitates effective communication and coordination with internal and external stakeholders, and ensures the efficient management of executive schedules, meetings, correspondence, and confidential information.

The successful candidate must demonstrate exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced business environment.

Key Duties and Responsibilities

A. Executive Administrative Support

• Provide comprehensive executive administrative support to the CEO in daily business activities.
• Manage the CEO's calendar, appointments, meetings, and official engagements.
• Organize executive meetings, prepare agendas, record minutes, and follow up on action points.
• Coordinate the preparation, review, formatting, and submission of executive reports, presentations, memoranda, and official correspondence.
• Maintain an effective filing and document management system for executive-level records.

B. Executive Coordination and Follow-Up

• Coordinate communication between the CEO, Board of Directors, department heads, employees, and external stakeholders as authorized.
• Follow up on management decisions, assigned tasks, deadlines, and pending matters to ensure timely execution.
• Track action items arising from executive meetings and provide timely status updates to the CEO.
• Facilitate the flow of information between the CEO's office and relevant departments.
• Assist in coordinating executive-level projects, assignments, and special initiatives.

C. Communication and Stakeholder Management

• Draft and review professional correspondence, letters, emails, reports, and other official documents on behalf of the CEO.
• Handle telephone calls, visitors, and inquiries professionally and appropriately.
• Coordinate internal and external appointments, business engagements, and official visits.
• Maintain professional relationships with key stakeholders while protecting the CEO's time and priorities.

D. Confidentiality and Information Management

• Handle sensitive executive, corporate, personnel, and business information with the highest level of confidentiality.
• Ensure the proper safekeeping and controlled access of executive documents and records.
• Exercise sound judgment when handling confidential communications and sensitive matters.
• Ensure timely and accurate communication of authorized executive decisions and instructions.

E. Executive Office Management

• Ensure the smooth day-to-day operation of the CEO's office.
• Coordinate travel arrangements, accommodation, itineraries, and related logistics for the CEO when required.
• Monitor pending correspondence, commitments, and deadlines requiring the CEO's attention.
• Identify administrative gaps and recommend improvements to executive office procedures.
• Perform other executive support responsibilities assigned by the CEO.

Role and Responsibilities

•  Prepare and review financial statements, reports, and budgets
• Manage general ledger and ensure accuracy of financial data
• Oversee month-end and year-end closing processes
• Ensure compliance with local tax laws and financial regulations
• Handle accounts payable and receivable processes
• Reconcile bank statements and monitor cash flow
• Assist with audits and coordinate with external auditors
• Analyze financial data and provide insights to management
• Supervise and mentor junior accounting staff
• Improve accounting systems and processes for efficiency

Objective: To deliver a Corporate social responsibilities and Bridge the gap between academic theory and practical business operations to prepare for core technical and/or leadership roles for future business leadership.

New Graduates shall be offered an opportunity of contractual employement for the first eighteen months with Dangote cement Ethiopia. After a successfull completion of GT period, there will be assessment and for those who successfully pass our company will offer full time employment.

Key Responsibilities

• Departmental Rotations: Rotate through various business units (e.g., finance, operations, marketing, or IT) to understand company-wide workflows.
• Project Support: Assist team leads with daily tasks, research, data analysis, and cross-functional projects.
• Shadowing & Mentorship: Work closely with assigned mentors or senior staff to learn company policies, culture, and systems.
• Training Participation: Complete assigned training, workshops, and performance assessments.
• Reporting: Document learning milestones, present project findings, and seek regular feedback from supervisors.
• Program: the programm is intended to run for eighteen months at different level after whith the GT can be confirmed for full time employment based on successful completion of the program.

Description

Our company, Joel Pharmaceutical Wholesale PLC is seeking a motivated and results-driven pharmaceutical Technical Manager with Sales experience to join our team. The successful candidate will be responsible for managing the technical aspects of the day-to-day operation of the wholesale including promoting and selling pharmaceutical products, maintaining strong relationships with clients, and contributing to the growth of the company.

Key responsibilities include:

• Ensure compliance with EFDA regulations and applicable pharmaceutical laws.
• Oversee medicine procurement, quality assurance, storage, inventory, and distribution.
• Ensure proper documentation, product traceability, and regulatory reporting.
• Manage product complaints, recalls, adverse event reporting, and disposal of expired or damaged medicines.
• Supervise and train staff on pharmaceutical handling, storage, and quality standards.
• Ensure proper control and security of narcotic and psychotropic medicines, where applicable.

FH Ethiopia

Internal/External Vacancy Announcement

FH Heartbeat

At Food for the Hungry, we operate under a set of guiding principles we call “The Heartbeat.” This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty

Position title:                       Finance & Admin Officer

Duration of contract:         Temporary contract until March 31/2027

JOB SUMMARY

Responsible for maintaining and safeguarding cash and fuel coupons, preparation of bank accounts and cash balance. He/she will be responsible for the project’s store in receiving and issuing commodities as well as controlling bin cards to show proper balance.

PRINCIPAL RESPONSIBILITIES

Key Result #1 – Process payments, cash receipts/collections, and cash management

• Checks all payment documents, payment checks, etc for budget and other related issues prior to the project manager’s approval. 
• Requests cash transfer from the Head Office on time.
• Checks that all cash receipts for local collections are deposited on time.
• Prepares payroll and pay all relevant payments (income tax, pension, PF)

Key Result #2 – Recording financial transactions, produces financial reports for Addis office review

• Obtains monthly bank statements from the bank and reconciles with the book record.
• Record transactions by account, cost center, program and fund categories 
• Prepares journal vouchers for cash coupon transactions. 
• Prepares monthly journal summaries for the project and submit them to the Head Office on time.
• Get monthly financial reports from the HO and analyze income and expenditure in line with the budget and advise the Project Manager and component heads on issues that require special attention.
• Prepares monthly, quarterly, bi-annual and annual project financial reports as needed.

Key Result #3 – Supervision of administrative matters

• Facilitates staff recruitment for community based positions by closely working with HR at the Head Office or regional HR team.
• Ensures (in consultation with the Area Project Manager) that staff of the project get the required support during monitoring visits
• Supervises all cleaning, security and office management activities
• In consultation with his/her supervisor, schedules staff annual leaves, keep and update personnel files.
• Assists the Project Manager in financial and administrative matters.
• Evaluate performance of subordinates.

Key Result #4 – Make sure internal control is in place, fixed asset and inventory management

• Checks inventory and fixed asset records of the project monthly.
• Makes sure accurate stock record is in place and reconciles on a monthly basis as appropriate
• Checks all commodity movement reports for project manager approval.
• Makes sure the internal control system of the organization is in place and is observed by all project staff.
• Performs other duties as assigned by supervisor 

SAFEGUARDING POLICY

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

GENDER RESPONSIBILITY

• Provide adequate time to staff to participate in gender sensitivity workshops and related events.
• Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
• Build a better gender balance in staffing through affirmative action.
• Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
• Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
• Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.

SAFETY & SECURITY RESPONSIBILITY

• Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
• Visiting project offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
• Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
• Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members.  If possible, he/she should conduct briefing and training sessions himself/herself;
• Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
• Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

Core Role

Lead, secure, and transform the global supply chain operations for our highly diversified multi-sector corporate group. You will oversee international trade lines supporting our distinct operations in Transport & Freight, Vehicle Assembly Plants, Construction Wings, Marketing and sales and Import/Export trades. Your main focus is to handle customs clearance, secure banking instruments, and eliminate demurrage liabilities.

Key Duties

• Manage end-to-end maritime, air, and land freight logistics lines across all corporate divisions.
• Process trade finance documents (Letters of Credit, CAD …) with banks.
• Enforce absolute structural compliance with local customs regulations.
• Speed up clearing at Port to completely eliminate demurrage fees.
• Mitigate global risks including exchange rate volatility and transit disruptions.
• Audit and evaluate global vendor KPIs and lead times.

Location: Kazanches, Addis Ababa (Nega City Mall, Basement)
Type: Full-time, Permanent
Salary: Attractive
Deadline: November 7, 2026                                   

FH Heartbeat

At Food for the Hungry, we operate under a set of guiding principles we call “The Heartbeat.” This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty

Position:                AP Program Coordinator

Duty Station:         Leka Dulecha

Duration of Contract: Full Time

Principal Responsibilities

Project planning and management  

• Support engagement with community members to analyze local systems, identify patterns, and recognize areas where interventions can create the most significant impact.  
• Under the guidance of the Systems Practice Specialist and the technical leads, support the co-creation of solutions (projects) that are community-led and contextually appropriate. 
• Manage and coordinate project activity implementation in line with approved activity plans and budgets, ensuring implementation is on time, on scope and on budget.  
• Co-lead the yearly, quarterly and monthly planning process for the project.  
• Promote collaborative working relationships between stakeholders and the project to ensure synergy for maximum impact.  
• Plan and conduct regular field visits to supervise the implementation of activities.  
• Provide technical support to implementing staff and volunteers.  
• Participate in design and development of Annual Activity Plans and budgets.  
• Strengthen capacity of implementing partners, if applicable. 

Project documentation, reporting, and M&E 

• Ensure that periodic progress reports (quarterly, bi-annual and annual) are prepared and submitted within agreed reporting timelines and in accordance with the established donor and organizational formats.   
• Review and file all relevant project documents, ensuring proper documentation of program activities and best practices in compliance with agreed standards. 
• Share M&E findings with staff and other relevant stakeholders.  

Financial, Procurement and Risk Management 

• In consultation with the AP manager, manage project finances and assets in line with FH financial management policies and donor regulations. 
• Support the AP manager with the review of monthly Budget Variance Analysis (BVAs), providing appropriate feedback.  
• In collaboration with the Procurement Officer and AP manager, develop procurement plans with appropriate lead times to ensure timely acquisition of goods and services; track procurements in line with the plan. 
• Manage project risk register. 
• Ensure project compliance to all FH, Donor and Government policies and procedures.  
• Promote FH’s Community-System for Accountability and Feedback (C-SAFE) to provide an opportunity for program participants to provide feedback about FH’s work.  

Performance management and supervision  

• Manage, supervise and build capacity of program staff, including Development Facilitators,  in project development, management and implementation. 
• Carry out bi-annual performance appraisals of staff  
• Monitor and document performance of partners, if applicable 

Project resource mobilization 

• Identify and build strategic linkages, relations, collaborations and networks with partners, other NGOs, government, church and local leaders, and other stakeholders in planning and implementation. 
• Develop platforms for sharing information with partners and stakeholders.  
• Guide and participate in joint campaigns and advocacy initiatives for beneficiary empowerment with partners and stakeholders. 
• Provide input into project proposals that will be implemented in the area, as appropriate.  
• Other duties as assigned 

HELVETAS Swiss Intercooperation is a registered Foreign Organization in Ethiopia (re-registered with Certificate No. 0040) with Agency for Civil Organizations, operating thematically in Rural Infrastructure, Natural Resource Management, Support to CSO and Local Governments, Skill Development & Employment, and Emergency Responses working areas. Geographically we work in Amhara, Oromia, Tigray, Sidama, Somali, Central Ethiopia, South Ethiopia, Gambella, Afar, Harara, and Dire Dawa regional states. HELVETAS is looking for a registered Audit Company to conduct the annual audit the books and accounts for its projects and programmes for the calendar year 2026.

FH ETHIOPIA

IMMEDIATE INTERNAL/EXTERNAL VACANCY

Job Title:  Senior Humanitarian Programs Manager

Number of Positions - 1

Duty Station - Addis Ababa

FH Heartbeat

At Food for the Hungry, we operate under a set of guiding principles we call “The Heartbeat.” This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty

Job Summary

This position plays a key role responsible for the overall program management and administration, quality program implementation of current ongoing emergency and recovery projects, working closely with the Programs Director while providing managerial and technical support to the field emergency staff, and Implementing Partners. The Position also plays a key role in  increasing funding portfolio through assessments, proposal development, networking, and fundraising and managing donor relations ensuring the FH Strategic Objectives alignment and adherence to the Global RHA policy/guideline

Key Result #1 – Provide oversite to Humanitarian Projects

1. Oversee and directly support the implementation of emergency and recovery projects under his/her portfolio reflecting donor requirements and ensuring projects aligned to the FH Ethiopia Country Strategy and Core Humanitarian Standards.
2. Coordinate and direct project planning processes to ensure overall integration of projects, proper understanding of project goals, objectives and intermediary results, and engagement and buy-in of all key stakeholders.
3. In collaboration with the respective project Emergency Response Managers and Coordinators, ensures complete, timely and accurate documentation for all projects, including annual fiscal and narrative reports.
4. Guides the MEL and the emergency response managers/coordinators in active monitoring and evaluation of all projects, ensuring adequate monitoring, reviewing progress, reviewing beneficiary feedback, identifying corrective actions required and capturing learnings and ensures adjustments made to improve program quality and effectiveness.
5. Provides general oversight and guidance to effective project cycle management. 
6. Takes a lead in establishing agreements and protocols with all technical partners (government line offices) for emergency and recovery projects.
7. Supports the WFP, DRA, UNFPA & other emerging donors projects’ Emergency Response Managers/Coordinators.
8. Ensure the preparation and timely submission of quality project reports in accordance with required reporting formats.
9. Provide support to the  Programs Director during a partner capacity assessments and developments, especially in areas where projects implemented through partners.
10. Maintain close and smooth communications with the support departments to strengthen functional collaboration.

Key Result #2- Staff and Financial Management

1. Ensures that an effective utilization of budgets and other resources are in place through regular monitoring and carryout budget revision as deemed necessary in Emergency & Recovery (E&R) projects. This includes regular monitoring of cash flow, the timing of cash forecasts, and liquidation report preparation in coordination with the finance department.
2. Make sure that the budgets and activity plans for E&R projects are planned based on approved annual resource allocation and specific donor requirements;
3. Provide project budgetary oversight and supervision ensuring that all planned activities, outputs and impacts achieved over the life of each project.
4. Leads and manages staff ensuring clarity over humanitarian program strategy, plans and priorities, providing supervision, guidance and mentoring, encouraging effective teamwork and inclusiveness and building a team spirit through regular meetings and events for E&R teams.
5. Provides management support to direct reports in their management of others, and the implementation of objectives, work plans and budgets.
6. Provides spiritual leadership support to direct reports and other staff where appropriate
7. Contributes to developing and modeling a team culture characterized by a shared vision, commitment and mutual accountability that reflects FH’s Heartbeat
8. Supports and participates in staff recruitment, induction and training as required.

Key Result #3- Quality Assurance 

1. Ensures project implementation based on Gantt chart and appropriate use of financial resources, including progress monitoring against project goal;
2. Ensures project implementation in order to meet with the changes and address the needs and priority of our impact groups for better results, learning opportunity, empowerment, and sustainability through developing standard quality guidelines for input provision, training, reports, and planning in partnership with the E&R managers, coordinators and field team;
3. Makes sure that project impacts, encountered problems and proposed solutions were identified and documented for future use;
4. In collaboration with the E&R managers/coordinators, ensures all project (long term and short term) objectives are on the right track/meeting the expected results, and minimum humanitarian principles and standards;
5. Creates structured opportunities to encourage learning and creativity among staff, ensuring internal and external evaluations and reviews are undertaken as appropriate in E&R projects. Ensure recommendations implemented and learning shared across the wider team for consistent improvements.

Key Result # 4- Other Activities 

1. Serve as a Country Office focal person for training, development and deployment readiness of the country Emergency Response Team.
2. Assist the Programs Director in overall management of Humanitarian Emergency projects and perform other tasks as appropriate and assigned by the supervisor, and in the absence of the deputy and director will be a primary delegate to take over responsibilities.
3. Assist the Programs director in providing strategic direction of Ethiopia Humanitarian Programs’ implementation and foster program integration in line with existing Response & Recovery Plan, Corporate Strategy, Heartbeat as well as Humanitarian Guideline/Policy;
4. Promote coordination and appropriate joint working relationship between E&R Managers/Coordinators and the support departments staff to ensure maximum synergy, impact, influence and scale up of the program;
5. Develop sound working relationship with the concerned regional and national government bodies with matters that pertain to E&R projects;

Background of IRC:

The International Rescue Committee (IRC) helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities that support them, as well as with those who remain within their homes and communities. At-work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. IRC leads the way from harm to home. Began work in Ethiopia, 1999 in response to severe drought that happened in Ethiopia’s Somali region. Currently, providing assistance in ten different regions implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and inclusion in both our programs and operations by working to establish a context where our clients (including those from minority groups) enjoy the same rights and opportunities as well as an equal access to services. The IRC also has a strong commitment to creating an equitable and inclusive culture, where safeguarding is upheld in our workplace and programs. We are determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor.

Job Overview/Summary: 

This position will help to contribute to the improvement of the health and socioeconomic well-being of targeted communities by increasing access, capacity building, and fostering ownership among communities and local government to sustainably meet their water, sanitation, and hygiene needs. The position mainly involves undertaking detailed technical WASH knowledge areas on detail feasibility assessment, analyses and preparing detail designs including specification and BOQ for the hardware activities (Water supply and Sanitation facility) project. It also requires very good knowledge on monitoring and supervision of construction activities to ensure its quality and sustainability and handing over the construction WASH facilities to the user communications and concerned government organizations. The EH officer will directly report his achievements to Field Coordinator. S/He will also monitor the work of Environmental Health Assistant under his/her supervision in the intervention woreda.

Major responsibilities include:

• Identify water supply systems to rehabilitate and maintain. And conduct the feasibility study of the water options proposed with the engagement of user communities, compile detail design, prepare specifications for items to be procured, prepare bills of quantities, budget estimates.
• Prepares detail Environmental Health physical & financial implementation plan for emerging emergency responses.
• Works closely with Zone/Woreda Water and Health Offices towards efficient and effective implementation of the response
• Works in collaboration with IRC Hygiene Promotion Officers in promotion of safe hygiene practices in Emergency responses which include Health Promotion activities.
• Produces activity progress reports as per the preset reporting schedule and submit to the supervisor.
• Coordinate the woreda partners in water quality testing and in scheme disinfection and ensure the scheme disinfection and water quality testing of all the water schemes constructed/ rehabilitated under the project was done timely.
• Provide any required technical support for the EHAs on design, supervision, and monitoring of the emergency WASH projects for effective implementation of the project.
• Properly supervise and confirm the quality and quantity of delivery of both local and industrial materials supplied by suppliers and transporters are per the IRC standards and code of conduct. And ensure the project resources including the construction materials in all kebeles of the intervention woreda are well monitored and accurately used for the project purpose without any abuse.
• Ensure all the construction under the projects have the highest quality standard and free of technical defects, as per organizational norms and standards, timely update progress reports as per the schedule supervisor and facilitate payment timely for the completed construction activities.
• In collaboration with other EH and HP teams, ensure high level of community participation in the project and regularly track the community participation and contribution in terms of money with local labor market standards.
• Properly Monitor the progress and implementation of subcontracted or own force project implementation in the intervention woreda as per the IRC standards and work procedures.
• Works closely with Region, Zone/Woreda Water and Health Offices towards efficient and effective implementation of the project by giving prioritization of regular field visits and joint monitoring with project focal persons. Act on the corrective feedback given from government partners and smoothly hand over the constructed schemes with the proper documentation to the user communities as well as government signatory offices.
• Accomplish additional work as assigned by supervisor.

      Safeguarding Responsibilities: -

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies