About Hilina
Hilina Enriched Foods PLC is a joint venture between Ethiopian & French investors established in 1998. The Company is engaged in the production of Nutritious products for the prevention & treatment of different forms of malnutrition in children & adults under a franchise agreement from the French company, Nutriset. It’s a very professional working environment with high ethical standards applied in all of its operation.
Job Title: Administration Clerk
Reports to: Deputy Administration Manager
Job Summary
Provide administrative assistance, manage receptionist area, greeting visitors entering establishment, respond to in person and telephone requests for information, produce and distribute weekly and monthly attendance reports, Produce and distribute correspondence memos and letters, record incoming and outgoing letters.
Duties and Responsibilities
- Provide administrative assistance
- Provide excellent customer service to visitors and direct them to the designated personnel
- Produce and distribute daily,weekly and monthly attendance reports
- Produce and distribute correspondence memos and letters
- Record incoming and outgoing letters
- Manage personnel files
- Ensure the tidiness and standard upkeep of the office at all times.
- Ensure that all problems related to food safety management system is reported to immediate supervisor and Quality personnel.
- Ensure compliance with the relevant requirements of local, national and international laws related to environmental standards and end client's environmental requirements.
- Ensure reduction targets (environmental objectives) are in place for environmental aspects e.g. water consumption and discharge, waste, energy and greenhouse gas emissions.
- Determine environmental aspects and impacts and devise methods to prevent or reduce these environmental impacts.
- Use the 3R + 1R rule (Reduce, Reuse, Recycle, Rethink) to avoid or minimize discharges to water, emissions to air and disposal to land.
- Implement, document, maintain and continually improve the Environmental Management System (ISO 14001:2015).
- Perform other related duties as assigned by the deputy Administration Manager