Receivable & Payable Officer

Key Competencies & Skills:

• Strong understanding of Financial Accounting Principles, IFRS, and statutory reporting requirements.
• Sound knowledge of tax regulations, tax filing procedures, and compliance requirements.
• Experience working with ERP systems and computerized accounting software.
• Experience in preparing financial Statements: - Profit & Loss Reports, Balance Sheets, Cash Flow Reports
• Strong knowledge of, Accounts Payable (AP), Accounts Receivable (AR) & Bank Reconciliation
• Month-end and Year-end Closing Activities
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Ability to analyze financial data and identify discrepancies effectively
• High level of integrity and confidentiality.
• Strong numerical and analytical skills.
• Good communication and coordination abilities.
• Attention to detail and accuracy in data management.

Ability to work under pressure and meet reporting deadlines

Orbis International is a nonprofit humanitarian organization that works in developing countries to save sight worldwide.  Orbis prevents and treats blindness through hands-on training, public health education, improved access to quality eye care, and partnerships with local health care organizations in an effort to eliminate avoidable blindness.  Orbis International-Ethiopia is a legally registered Country Office of this organization, carrying out the same mission in Ethiopia. 

 Orbis International-Ethiopia is seeking to recruit a Finance and Administrative Officer for its project entitled “Delivery of sustainable and quality comprehensive eye health care at primary and secondary levels, ensuring it is integrated into the existing health system across GGDKA-D which is being implemented in South and Southwest Ethiopia regions; Gamo Gofa, Konso, Derashe, Alle and Dawro Zones”. 

 The main functions consist of, but not limited to the following: 

 A.  JOB SUMMARY 

 Under direct supervision of the Project Manager, the Finance and Admin Officer is responsible for ensuring the use of efficient financial system as per the standard operating procedures of Orbis. In addition to this, the candidate will be overseeing the overall office management of the field office. 

 B.  DUTIES AND RESPONSIBILITIES 

Under the overall supervision and guidance of the Project Manager, the Field Coordinator will have the following specific duties and responsibilities:  

• Ensure that proper financial policies, procedures, and systems are operated and maintained at the field office. 
• Ensure that all financial transactions are compliant with local laws, donor regulations, and internal policies. 
• Ensure that the program expenditure are with in the available fund, annual budget and work plan. 
• Process all payments including obtaining expenditure approval, effecting payments, and recording financial transactions. 
• Maintain a comprehensive filing system for financial and administrative documents. 
• Assist the Field Office in preparation of monthly budget forecast and advance requests. 
• Assist Filed office in preparation of annual budgets. 
• Coordinate per diem and other workshop/training related payments and involve with per diem settlement where needed. 
• Ensure well functioning of office equipment and facilities, arrange and coordinate with the logistics officer for repair and maintenance as required. 
• Responsible for property management. 
• Responsible for custodianship of property tag and proper consecutive utilization  
• Ensure timely payment of office rent, telephone, fax, and other related payments. 
• Ensure availability of sufficient office supplies, stationeries, and cleaning supplies. 
• Follow-up on proper collection and filing of models for donated items 
• Coordinate travel arrangement and oversee transport operations. 
• Supervise support staff and support activities. 
• Responsible for the custody of the Fixed Asset 
• Follow up the Program staff request for temporary staff is sent on time and execute that the agreement is received in due time before the trainings are commenced. 
• As directed by the Project Manager, supervise and coordinate any events, meetings and occasions held by the program. Ensuring that all arrangements are made to ensure such events, meetings and occasions are successful. 
• Preparation of monthly, quarterly and biannual financial and administrative reports on core activities 
• Personnel management of Orbis as per SOP(Standard Operating Procedure) including keeping personnel related records & files as well as annual staff performance monitoring and evaluation 
• Ensure timely submission of government reports in consultation with project Manager and country office Finance Director.  
• Ensure Inventory of fixed assets and stock items is made and reported quarterly (stock) and Biannually (Fixed Assets) to main Office. 
• Implementing and keeping up efficient administrative practice of Orbis as per SOP. 
• Assist in the follow up of Insurance related issues and outstanding settlement and communicate timely on any pending issues 
• Monitor the budget utilization VS activity for the region and report the progress of budget utilization 
• Maintain or file all government reports 
• Follow up on Check and Petty Cash Register sheet and make timely decision for reimbursement request 
• Custodianship of unused checks 
• Custodianship of unused new and used old voucher pads and ensure timely communication for reprint/replenishment 
• Responsible for timely completion of performance assessment for supervised staff  
• Follow up and supervise Security and Cleaners or any outsourced support staff 
• Any other responsibilities as directed by the Project Manager /Operations Director/ Finance Director/ that is in line with the general concept of this position. 
• Perform any other duties as assigned by the supervisor or his designate. 

 Employment Term: Up to the duration of the project which is expected to run until   September 30, 2030 with possibility of extension depending on availability of budget 

 Duty Station: Arba Minch with frequent travel 

 Salary: Based on organizational scale 

 Vacancy Closing date: November 9, 2026 

Job Purpose

The Senior Accountant is responsible for ensuring accurate and timely recording, reconciliation, control and reporting of the Company’s financial transactions. The position provides particular oversight of fuel procurement, inventory, sales, receivables, payables, bank transactions, taxes and operational costs while ensuring compliance with company policies, applicable accounting standards and Ethiopian tax and regulatory requirements.

Key Responsibilities

General Accounting & Financial Reporting

• Maintain accurate and complete accounting records and ensure transactions are properly classified and supported.
• Prepare monthly, quarterly and annual financial reports.
• Review trial balance; prepare profit and loss statement, balance sheet and cash-flow reports.
• Perform month-end and year-end closing activities.
• Review journal entries, general ledger accounts and supporting schedules.
• Ensure proper accruals, prepayments, provisions and depreciation entries.
• Support preparation of management accounts, budgets and financial forecasts.

Fuel Procurement & Inventory Accounting

• Verify fuel purchase invoices against purchase orders, delivery documents and goods-received records.
• Reconcile fuel quantities purchased, received, stored, transferred, sold and closing inventory.
• Reconcile physical fuel stock with accounting and operational records.
• Monitor fuel gains/losses, shortages, variances and adjustments and report significant discrepancies.
• Ensure correct valuation of fuel inventory and proper recording of transportation, handling and other applicable costs.
• Coordinate periodic physical inventory counts at depots and service stations.

Sales & Accounts Receivable

• Verify fuel sales invoices, credit sales and customer account postings.
• Maintain and reconcile customer accounts.
• Monitor outstanding receivables and prepare customer ageing reports.
• Follow up overdue accounts in coordination with Commercial and Operations teams.
• Reconcile sales volumes with invoices, delivery notes and inventory movements.
• Ensure customer collections are correctly recorded and deposited.

Accounts Payable

• Review supplier invoices and supporting documents before payment.
• Reconcile supplier statements and resolve discrepancies.
• Prepare payment schedules according to approved credit terms and cash-flow priorities.
• Ensure payments are properly authorized and recorded.
• Monitor outstanding supplier obligations and advances.

Bank, Cash & Treasury Control

• Prepare and review monthly bank reconciliations.
• Monitor bank balances, deposits, transfers and outstanding transactions.
• Control petty cash, operational advances and employee settlements.
• Monitor letters of credit, guarantees, overdrafts and other banking transactions where applicable.
• Assist management in preparing short-term cash-flow requirements.

Cost & Profitability Control

• Monitor fuel purchase cost, transportation cost, storage/handling cost and other operating expenses.
• Analyse gross margin by product, customer, station or business segment as required.
• Compare actual expenses against budgets and investigate significant variances.
• Identify unusual transactions, excessive costs, revenue leakage and opportunities for cost control.
• Prepare management reports supporting pricing and profitability decisions.

Internal Control & Audit

• Ensure compliance with approved financial policies, procedures and authorization limits.
• Maintain adequate supporting documents and audit trails for all transactions.
• Participate in internal and external audits and provide requested schedules and documents.
• Identify weaknesses in accounting and internal-control processes and recommend corrective actions.
• Help safeguard company cash, inventory and other financial assets against loss, error and fraud.

Team Supervision

• Review the work of accountants and junior finance staff.
• Allocate tasks and ensure accounting deadlines are achieved.
• Coach and support junior staff and monitor their performance.
• Ensure proper segregation of duties within the accounting function.