HR Business Partner

Our sister company, Wakene Food Complex PLC is looking for a dynamic and adaptable HR Officer who will be responsible for delivering comprehensive HR operational and administrative support within the factory. The role serves as the primary HR contact for employees on site and ensures smooth execution of HR processes across the employee lifecycle from recruitment and onboarding to payroll coordination, employee engagement, compliance, and reporting. The position holder ensures: Efficient HR service delivery at factory level, Compliance with Ethiopian labor laws and company policies, Accurate payroll and attendance administration, Strong employee relations and engagement and Reliable HR data management and reporting.

Key Responsibilities

• HR Administration and Employee Relations
• • Employee Query Management
  • Attendance and Payroll Coordination
  • Policy Administration and Compliance
  • Employee Relations and Escalation
• Talent Management Support
• • Recruitment and Selection
  • Onboarding and Induction
  • Training and Development
  • Employee Engagement
  • Disciplinary and Performance Support
• General Office and HR Administration
• HR Reporting and Data Management

Humanity & Inclusion is an independent and impartial international aid organization working in poverty and exclusion, conflict, and disaster situations. Working alongside persons with disabilities and other vulnerable groups, our actions and testimony are focused on responding to their essential needs, improving their living conditions, and promoting respect for their dignity and their fundamental rights. Humanity & Inclusion is a not-for-profit organization with no religious or political affiliation. It operates as a federation comprising a network of associations that provide it with human and financial resources, manage its projects, and implement its actions and social mission.

General mission
The Roving Recruitment and Mobility Officer implements sourcing, recruitment and mobility activities for national staff members in his/her geographical area.

In her/his geographical area, S/he ensures that recruitment and mobility are consistent with HI's HR policies and frameworks and with local law and practices.

S/he advises managers in her/his geographical area on the policies, procedures and tools to be rolled out in these fields. S/he represents the organisation externally in order to reach out to future team members, and to this end ensures some employer visibility via the communication channels used.

Missions / Responsibilities (*)

Mission 1: External sourcing

• Contributes to the assessment of aspects of the local labour market (training courses provided in the country, available skills, employer attractiveness, etc.)
• Implements sourcing processes in his/her geographical area (e.g. interventions in training centres, trade fairs, professional social networks etc.)
• Communicates current employer policies to in-house and external actors.
•  Willing to travel frequently to HI Ethiopia program field offices to support the field office

Mission 2: Implements the recruitment process for national positions in his/her geographical area; supports the manager at every stage.

• Assists managers on how to apply the recruitment and mobility processes and ensures the process' quality and

compliance with HI policies, particularly in emergencies

• Is responsible for the HR part of the recruitment process in compliance with HI’s policies in all HR project offices
• With his/her HR manager, establishes the salary level of the candidate for the job in compliance with the current pay policy and communicates an employment offer to the candidate.
• Establishes and coordinates a local pool of candidates and profiles, and updates it regularly, with particular regard to rare profiles, as well as a local “emergency HR” pool.
• Helps to identify training needs and to draft and monitor the training plan.
• Ensure consistent implementation of HR policies, procedures, and guidelines across all assigned locations
• Conduct regular HR compliance checks at field locations.
• Coordinate recruitment processes for field-based and head-office positions.
• Conduct regular visits to assigned field offices and project sites.

Mission 3: Assists with the internal mobility of HI employees (mission to be included if the job has a mobility component)

• Conducts follow-up interviews allowing an employee to express a request for personal development.
• Ensures the smooth human and administrative integration of employees working in-house, draws the manager's attention to any skills development requirements, and monitors the implementation of appropriate development plans.

Mission 4: Performance appraisal, staff development and managing  new staff induction

• Schedule induction for newly joining staff members and follow up on proper completion
• Inform newly joined staff to take HI mandatory online training and follow up on successful completion
• Monitor the staff annual performance objective setting and performance appraisal, prepare a summary of completion

 Report and forward to HR Manager for decision-making.

• Summarize staff training needs and inform staff of freely available online training opportunities available in HINSIDE
• Analyze staff training performance, prepare reports, and forward them to HR Manager and/or SMT
• Monitor and evaluate the effectiveness of training programs through feedback, assessments, and performance metrics.
• Maintain staff training records and prepare reports on training activities, outcomes, and employee progress.
• Provide regular updates to management on the status of personnel development initiatives/requests
• Coordinate performance appraisal processes across assigned locations

Mission 5: Emergency preparedness and response

Contribute to the programme's emergency preparedness actions and, during an emergency response, adapt his/her working practices to help facilitate an effective humanitarian response by HI

ey Responsibilities
Manage and process monthly payroll using cloud-based payroll systems.
Administer and maintain the Ultimate (Ultimat) HR and Payroll System.
Ensure accurate salary calculations, tax deductions, pension contributions, overtime, and other employee benefits.
Manage employee attendance, leave, and payroll information.
Maintain and update employee records in the payroll system.
Monitor payroll system performance and resolve system-related issues.
Generate monthly payroll reports and maintain payroll documentation.
Ensure data security, accuracy, and confidentiality.
Provide technical support and system administration for HR and payroll operations.