Admin Assistant.

Vital Security PLC is a fast-growing security services company providing security  guard, and integrated tech-based security solutions to corporate, institutional, and government clients.

Job Summary

The Office Manager (Reception) is the first point of contact for the company. She manages the front office, welcomes clients and visitors, handles communication, and supports the smooth day-to-day running of the head office.

Duties and Responsibilities

• Receive and welcome clients, visitors, and job applicants in a professional and courteous manner
• Answer, screen, and direct telephone calls; take and pass on messages accurately
• Receive, register, distribute, and dispatch incoming and outgoing letters, documents, and parcels
• Maintain an organized filing system (physical and electronic) for office records and correspondence
• Manage the management's calendar, appointments, and meeting room bookings
• Prepare letters, memos, minutes, and reports as assigned
• Monitor office supplies, request purchases, and keep stock records
• Coordinate cleaning, messenger, and office support services to keep the office clean and orderly
• Keep visitor logs and ensure office security procedures are followed at the front desk
• Support HR and administration with document collection and applicant reception
• Perform other related duties assigned by the supervisor

Company Description

High Speed Trading PLC is a diversified business company engaged in the importation and distribution of heavy trucks, machinery, and related equipment. The company is also expanding its business activities into manufacturing, commodity imports, and other investment sectors. High Speed Trading PLC is committed to professionalism, efficiency, accuracy, and timely execution across all its business operations.

Position Details

• Position Title: Administrative Assistant
• Number of Positions: 1
• Employment Type: permanent
• Place of Work: High Speed Trading PLC Head Office
• Salary: Based on the company's salary scale and the candidate's qualifications and relevant work experience.

Role Description

The Administrative Assistant will provide administrative, secretarial, and reception support to management and other staff members to ensure the smooth and efficient operation of the office.

Key responsibilities include managing telephone calls and correspondence, scheduling appointments and meetings, preparing and organizing documents, maintaining physical and electronic records, and coordinating internal and external communications. The position also involves welcoming and assisting visitors, managing reception activities, performing basic data entry, and supporting daily office administration.

Purpose of the Job:

To serve as a Personal Assistant of employees with disabilities in order for them to function successfully.

Main Duties and Responsibilities:

•  Filing or manipulating paper documents;
• Retrieving work materials that are out of reach;
• Accompanying an employee in and around the office;
• Accompanying an employee on workshops/meetings in and outside of the office;
• Providing travel assistance (field travel) for an employee during work related travel;
• Reading handwritten mail or hardcopy material to the employee with a visual disability;
• Serve as sighted guide at events, providing assistance to a seat during meetings, attending meetings and participating in social gathering. Assist with personal care tasks, such as eating;
• Converting inaccessible texts into accessible format;
• Perform other tasks as assigned.