About the Ethiopian Medical Association (EMA)
The Ethiopian Medical Association (EMA) is the national professional association representing medical doctors in Ethiopia. Established in 1948, EMA is a historic, resilient, and pioneering institution in the country's health sector and a model for other professional associations. With over six decades of experience organizing Annual Medical Conferences and continuously publishing the Ethiopian Medical Journal, EMA has established itself as a leading institution in advancing the medical profession and shaping Ethiopia's health sector.
EMA contributes to excellence in medical education, accreditation, continuing professional development (CPD), institutional capacity strengthening, medical research, ethical practice, and the standardization of medical services. It advocates for physicians' interests and well-being, influences national health policies and strategies, and represents Ethiopian physicians nationally and internationally. Through its professional networks and strategic partnerships, EMA promotes professional leadership, unity, accountability, and a stronger, more equitable health system.
Vision
A strong and united medical association advancing a healthier Ethiopia.
Mission
EMA exists to advance the medical profession in Ethiopia by contributing to excellence in medical education and lifelong learning, empowering physicians, upholding ethics and professionalism, advocating for physician well-being, and contributing to a high-quality and equitable health system.
Core Values
Integrity, excellence, professionalism, collaboration, unity in diversity, service, and innovation.
The Ethiopian Medical Association (EMA) has established a partnership with Jhpiego Ethiopia under the U.S. Department of State (DOS)-funded Human Resources for Health (HRH) Project. In this regard, EMA invites qualified, experienced, and competent candidates to apply for the following positions.
Resources for Health (HRH) Development System Strengthening Project
Organization: Ethiopian Medical Association (EMA)
Duty Station: Addis Ababa, Ethiopia (EMA Headquarters)
Reports to: Project Coordinator – HRH Development System Strengthening Project & the executive director
Coordinates with: Six Woreda-Level HRH System Strengthening Project Officers and relevant EMA technical and administrative departments.
Employment Type: Fixed Term, Part-time and Project-based
Position Summary
The MELR Officer will be responsible for developing, coordinating, and implementing the project's monitoring, evaluation, learning, and reporting activities. The position will ensure systematic tracking of project performance against agreed indicators and targets, data quality assurance, documentation of results and lessons learned, and timely preparation of technical and performance reports. The officer will work closely with the executive director, Project Coordinator, Membership services and CPD coordinator and field-level project officers to ensure evidence-based decision-making, accountability, and continuous improvement throughout project implementation.
2. Key Duties and Responsibilities
- Monitoring and Evaluation Planning
- Develop and operationalize the project monitoring, evaluation, and learning (MEL) plan in alignment with the approved project Scope of Work, implementation plan, results framework, and donor requirements.
- Develop and maintain appropriate performance measurement tools, indicator tracking sheets, data collection instruments, and reporting templates.
- Establish systems for tracking project activities, outputs, outcomes, milestones, and deliverables across all implementation sites.
- Ensure that project indicators are clearly defined, measurable, and consistently applied by all project implementation teams.
- Orient project staff and relevant stakeholders on project monitoring tools, indicators, reporting procedures, and data management requirements.
- Performs other organizational M&E activities
2.2. Project Performance Monitoring and Data Management
- Coordinate routine collection, compilation, validation, analysis, and consolidation of project performance data from the six implementation areas.
- Monitor progress against agreed targets and indicators related to competency-based education, CPD, clinical mentorship, clinical attachments, institutional capacity strengthening, and workforce development.
- Track the implementation and results of Category II CPD, blended learning, CPD provider accreditation support, and workplace-based learning interventions.
- Monitor progress of organizational capacity assessments (OSCAR or equivalent), implementation of institutional strengthening plans, and periodic reassessments.
- Track project-supported workforce motivation, retention, work climate assessment, self-care, and well-being interventions.
- Maintain an updated project performance database and ensure proper documentation, storage, and accessibility of project data.
- Support the use of digital data collection and reporting systems and HRIS-based dashboards, where applicable.
2.3. Data Quality Assurance and Analysis
- Establish and implement data quality assurance mechanisms to ensure accuracy, completeness, consistency, reliability, and timeliness of project data.
- Conduct regular data verification, validation, and quality assessment exercises in collaboration with project officers and implementing sites.
- Undertake periodic field monitoring and data quality assessment visits to verify reported achievements and supporting documentation.
- Analyze project performance data to identify implementation gaps, trends, achievements, and areas requiring corrective action.
- Provide regular performance updates and evidence-based recommendations to the Project Coordinator and project implementation teams.
- Ensure appropriate confidentiality, integrity, and security of project data and records.
2.4. Reporting and Documentation
- Coordinate the preparation and timely submission of quarterly technical and performance reports in accordance with EMA and Jhpiego reporting requirements.
- Consolidate implementation updates from field-level project officers and prepare periodic project performance summaries.
- Ensure that reports accurately capture progress against targets, activities implemented, achievements, challenges, corrective actions, and lessons learned.
- Prepare data summaries, analytical reports, indicator tracking matrices, presentations, and other information products required for project review and stakeholder meetings.
- Maintain an organized repository of project documentation, including training reports, participant records, assessment results, mentorship reports, supervision findings, and other supporting evidence.
- Support preparation of project annual and end-of-project performance reports.
- Performs other organizational reporting and documentation activities
2.5. Learning, Knowledge Management, and Documentation
- Coordinate documentation of good practices, implementation experiences, innovations, challenges, and lessons learned from project activities.
- Develop and maintain systems for capturing and sharing evidence generated through CPD, clinical mentorship, competency development, institutional strengthening, and workforce improvement interventions.
- Prepare learning briefs, case studies, success stories, and other knowledge products to communicate project results.
- Facilitate learning and reflection sessions with project staff, professional associations, and relevant stakeholders.
- Support dissemination and utilization of project evidence to inform institutional strengthening, professional standards, CPD systems, and future HRH programming.
- Document evidence and recommendations for institutionalization and scale-up of successful project interventions.
2.6. Supportive Supervision and Performance Review
- Participate in quarterly integrated supportive supervision, mentorship, and coaching visits to relevant health facilities, Woreda Health Offices, Regional Health Bureaus, and Higher Education Institutions.
- Provide technical support to field-level project officers on data collection, reporting, indicator tracking, and documentation.
- Participate in quarterly hub-based HRH performance review meetings to analyze workforce data, identify bottlenecks, and track agreed corrective actions.
- Monitor implementation of action points from project review meetings, supervision visits, and stakeholder engagements.
- Provide feedback to project teams to improve data quality, implementation performance, and reporting practices.
2.8. Stakeholder Coordination and Technical Collaboration
- Work closely with the Project Coordinator and six woreda-level project officers to ensure consistent monitoring and reporting across implementation sites.
- Maintain technical coordination with Jhpiego's MEL team to ensure alignment with project indicators, reporting formats, data quality standards, and performance measurement requirements.
- Collaborate with relevant Ministry of Health structures, Regional Health Bureaus,Woreda Health Offices, health facilities, Higher Education Institutions, and professional associations in project monitoring and performance review activities.
- Participate in relevant project coordination meetings, technical reviews, and learning forums.
- Support the use of project evidence in stakeholder discussions, performance improvement, and decision-making.
2.9. Compliance and Other Responsibilities
- Ensure that monitoring, evaluation, and reporting activities comply with approved project requirements, EMA policies, donor guidelines, and applicable data protection standards.
- Ensure proper documentation and availability of evidence for project verification, assessments, and audits.
- Identify monitoring and reporting challenges and recommend appropriate solutions.
- Perform other related duties assigned by the Project Coordinator and EMA Executive Director in line with project objectives.