Position Title: Assistant Registrar Head for TVET Program
Department: Office of the Registrar
Employment Type: Full-Time / Permanent
Job Summary
The Assistant Registrar Head for TVET Programs will be responsible for managing student academic records, supporting student registration, organizing TVET training documentation, and ensuring compliance with institutional policies and TVET regulatory standards (Level I–IV). This role involves maintaining accurate database records, issuing academic credentials, and serving as the administrative bridge between TVET trainees, trainers, and the Registrar’s Office.
Key Duties & Responsibilities
- Registration & Admissions: Process intake applications, verify entry qualifications (e.g., Grade 10/12 completion certificates, COC results), and conduct registration for regular and extension TVET trainees.
- Student Record Management: Maintain up-to-date physical and digital files for all TVET students, including enrollment forms, module assessments, transcript updates, and grade submissions.
- Assessment & COC Documentation: Coordinate with TVET department heads to register candidates for institutional assessments and Center of Competency (COC) evaluation exams.
- Academic Credentials: Prepare official transcripts, letters of attendance, completion certificates, and verification documents upon request.
- Customer Support: Assist trainees with academic inquiries, course/module add/drop requests, and administrative orientation.
- Reporting: Compile statistical reports on TVET trainee enrollment, retention, and completion rates for office leadership.