Strategy: in support to the Procurement and Logistics and Agronomy Department:
- Develops warehouse management strategies,
- Taking the commercial targets and stock movement into consideration, proposes the capacity of the warehouse needed
- Gathers and communicates all relevant information on the stock and its movement.
- Propose the necessary stock documents that may be needed to register stock movement
Warehouse management:
- Oversee all warehouse and malt barley collection centers,
- Ensure warehouse coordinator/s properly controls the malt barley stock against all kind of damages,
- Ensure warehouse coordinator/s properly manages the malt barley receipts and dispatch to clients
- Manages the commercial warehouse material receipt and issuance to clients
Key Activities:
- Plan, organize, manage and supervise over all operational activities of the warehouses located at Adama, Assela, Dodola, Shashemene including other WHs planned to open in the future.
- Ensure the implementation of 5S methodology in all warehouses
- Conduct planned and surprise visits in all warehouses and take remedial actions as per the findings.
- Ensure an efficient warehouse operation is carried out which able to fulfill operational and customer demands as per the company standard.
- Manage and follow up stocks and movements of goods stored in all warehouses.
- Follow up of transfer, receiving and issuing documents, proper stacking of materials, update stock bin cards, management of rodents and pest control, fumigation planning, daily stock reconciliation, submittal of documents to the finance team and procurement on time.
- Liaise with the procurement team and transport companies to coordinate and organize the transportation of goods from origin to destination.
- Ensure the provision of all the required daily reports of stock movement, any warehouse operational, security, and incidental reports to top management and concerned department/s.
- Develops and implements effective warehouse layout to secure smooth product flow and product handling systems.
- Ensure warehouse coordinators/s maintain the traceability within the warehouse managing stacks according to grades of barley
- In charge of the good conservation of the barley (placing rodent traps, managing the fumigation, controlling the germination, controlling warehouse leakages, etc.)
- Establish and enforce the implementation of safety standards and procedures in compliance with a healthy work environment and legal requirements.
- Responsible to facilitate formal and informal training and collaborating with the HR department to develop the capacity of the warehouse personnel to increase the performance of effectiveness and efficiency.
- Ensure all the company safety guidelines and warehouse operational procedures have been implemented in all warehouses.
- Ensure operational excellence, continuity of efficient operations of the warehouse management system and related good practices, inventory is received and issued appropriately, efficiently, and safely processed in the warehouse.
- Responsible for performance evaluation of warehouse staff as per the schedule of the HR department.
- Support cross-functional team i.e. agronomy and production
- Source and facilitate rental warehouses as per the required standard and location when necessary.
- Warehouse and weighbridge contract administration and management of contractual employees’ agreement (Loader, cleaners, and Guards) working at Soufflet warehouses.
- Property administration and control flow of material under commercial warehouse custody.
- Develops and implements strategies that will enable Soufflet to attain cost savings
- Performs other related activities as assigned by the line manager