Job Purpose: - To support the timely disbursement of payables and obligations such as creditors’ accounts and taxes by receiving accurate documents and checking their accuracy and approval.
Main Duties and Responsibilities:
- Verifies that all source documents are original, correct and the amounts are true liabilities of the company.
- Confirms that all proper documents are attached with payment requests before preparing payments.
- Verifies petty cash payments and forwards them for approval to the concerned authorities.
- Reviews the prepared payroll at the end of every month and report to the immediate supervisor.
- Ensure the accuracy of an organization’s financial documents for payment, auditing, and tax purposes.
- Assist the preparation of monthly, quarterly, and annual financial statements and other management need driven reports.
- Responsible for the timely settlement, in consultation with immediate supervisor, of payroll tax, pension, staff provident fund and other obligations.
- Ensures that the necessary format and documentation is used before and after payment is effected.
- Reviews and monitors accounts to ensure payments are up to date.
- Reviews, checks, and verifies the supporting documents for payment request and prepares cheque for signature by signatories.
- Closes monthly reports and prepares periodic financial reports upon request.
- Codes expenses with correct budget line account.
- Makes sure that all relevant, cheques, payment approval, and other source documents are kept safely.
- Performs other duties assigned by the immediate supervisor.
- Protects the business against unintentional overpayment.