Job Summary
We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and coordination support to senior management. The Executive Assistant will be responsible for managing schedules, coordinating meetings, preparing correspondence and reports, maintaining confidentiality, and facilitating effective communication between management and internal and external stakeholders.
Key Responsibilities
- Provide administrative and executive support to senior management.
- Manage calendars, appointments, meetings, and schedules.
- Coordinate internal and external meetings, including preparing agendas, documents, and meeting materials.
- Prepare, edit, and format official letters, reports, presentations, minutes, and other business documents.
- Maintain accurate records, files, and confidential management documents.
- Handle correspondence, emails, and other communications professionally and in a timely manner.
- Follow up on management decisions, assigned actions, and pending matters and provide status updates.
- Coordinate communication between senior management, departments, clients, partners, and other stakeholders.
- Arrange travel, accommodation, meetings, and other logistics as required.
- Receive and screen calls, visitors, and correspondence on behalf of management when required.
- Prepare and maintain meeting minutes and action-tracking records.
- Support management in monitoring deadlines and ensuring timely follow-up on key assignments.
- Maintain strict confidentiality of company and management information.
- Perform other administrative and coordination duties assigned by management.