HR Officer

About Company

Everything starts from an idea. But every idea might not see the daylight of success without hard work and diligence. 20 years ago, Horra Trading was just an idea in the mind of Mr. Adem Kedir who meticulously worked day and night to turn it into a reality in 2005, basing himself on his extensive skill and knowledge in coffee and coffee trade. Mr. Adem Kedir’s coffee trade career started as the succeeding generation from his grandfather Mr. Abbahawa and his father Mr. Kedir Hadjji Hassan in Ethiopia. As the third generation successor of the family coffee business, Mr. Adem has made the leap from his involvement in traditional and domestic coffee market to international coffee trade by forming his own business entity by the name of Horra Trading in 2005.What was started as a simple trading business entity in 2005, Horra Trading has made it possible to create diversified businesses under Horra Corporate Group. Currently, Horra Corporate Group business portfolio includes coffee and oil seeds export, coffee plantation, automotive assembly, import and distribution, propylene technology manufacturing, technology, real estate development and transit and forwarding. Currently, Horra Corporate Group is led by the CEO, Mr. Adm Kedir, and by qualified and experienced professionals, with 550 permanent staff members and 800 temporary workers working in the corporate office and in different business units.

Job Purpose

To support the effective implementation of HR administrative functions and facility management operations, ensuring efficient employee services and a well-maintained working environment.

Main Duties and Responsibilities

• Support recruitment, onboarding, employee relations, training, performance management, and separation processes.
• Maintain and update employee records, personnel files, and HR documentation.
• Administer employee attendance, working hours, overtime, and leave records.
• Prepare periodic HR reports and maintain accurate employee information in HRIS.
• Coordinate office facilities, utilities, maintenance, cleaning, security, and general services.
• Liaise with utility providers and outsourced service providers to ensure effective service delivery.
• Monitor facility-related contracts, service quality, and timely settlement of bills.
• Oversee the proper utilization and maintenance of company vehicles, equipment, and facilities.
• Ensure compliance with company policies, procedures, and applicable labor laws.
• Perform other related duties assigned by the immediate supervisor.

Position Purpose :

The HR Officer is responsible for supporting the HR department in various functions, including recruitment, employee relations, compliance, training, and administrative tasks. This role ensures smooth HR operations and aligns HR practices with company policies and labor laws.

Major Responsibilities:

• Assist the end-to-end recruitment process like Job Posting, Screening and Interviews
• Prepare induction and onboarding plan and documentation for new hires
• Maintain proper communication between management and employee
• Maintain employee records, HR Databases and documentation
• Handle employee benefits, leaves, and attendance management.
• Manage HRIS and properly administer attendance system
• Support the performance appraisal process and monitor employee performance metrics.
• Identify training needs and assist in organizing training sessions.
• Assist in payroll preparation and ensure timely salary disbursement.
• Plan and organize employee engagement activities
• Coordinate talent development and management strategies
• Maintain SAP success factor databases and records efficiently

Employer: Village Enterprise    

Industry: Nonprofit/International Development/Social Entrepreneurship   

Job Title: People and Culture (Human Resource) Associate   

Position Type: Full time   

Reports to: Regional People and Culture Manager   

Job Location:  This position is open exclusively to candidates from Kaffa Zone, particularly Bonga. (Applicants must be willing to reside in Bonga and work from the designated duty station). 

Salary: Consolidated gross salary will be USD 630 (Six Hundred Thirty) per month, payable in local currency, (Ethiopian Birr), at the end of every month ,Village Enterprise will make monthly statutory deductions on income tax (Payee), and any other deductions from your salary as legally required or as per your written instructions. 

Duration: One year, renewable based on satisfactory performance   

 Organization overview:  

Village Enterprise’s mission is to end extreme poverty in rural Africa through entrepreneurship, innovation, and collective action. By empowering women, refugees, and youth to launch small businesses and savings groups, our cost-effective model provides dignified and sustainable pathways for people to lift themselves and their families out of extreme poverty—for good. To date, Village Enterprise has trained 287,000 first-time entrepreneurs, launched 87,000 businesses, and impacted more than 1.8 million lives across Africa. Village Enterprise has operations in four countries—Ethiopia, Kenya, Rwanda, and Uganda—and works with partners in other sub-Saharan countries. As Village Enterprise continues to scale, our aim is to lift 20 million people out of extreme poverty by 2030.  

  Project Overview:   

Village Enterprise and HereWeGrow are partnering to address the interwoven challenges of poverty, gender inequity, and climate vulnerability facing smallholder coffee farmers in Ethiopia’s Keffa Zone. HARVEST - Households Advancing Resilience, Value chains, and Sustainable Transformation is a three-year, integrated project to address the poverty cycle in coffee producing small holder farmers in Gimbo and Shisho Ende districts of Keffa Zone.   

The proposed project combines Village Enterprise’s proven 12-month poverty graduation model– including seed capital grants, business and financial literacy training, mentoring, and savings groups with tailored climate-smart agriculture (CSA) and market linkage interventions. This integrated model will be delivered to households living in extreme poverty in the coffee-growing Keffa Zone. The project will train 8,100 entrepreneurs to launch 2,700 small businesses, enabling households to improve coffee quality and yields and increase and diversify incomes, ultimately lifting 52,000 individuals from poverty.   

 Position Overview:    

Reporting to the Regional People and Culture Manager and with a dotted line to the Country Director, the P&C Associate – Ethiopia will support and contribute towards the achievement of the overall strategic business plans and objectives of the human resource function of the Ethiopia Field Office.   

Specifically, s/he is responsible for staff recruitment and placement, staff policy implementation and ensuring P&C activities are conducted in line with Village Enterprise policies and procedures and in accordance with Ethiopia employment laws.   

Responsibilities 

Your primary job duties and responsibilities shall include, but are not limited to:   

1. Implementation of P&C Strategies and Policies. 
2. Coordinating Staff recruitment, Induction and retention. 
3. Ensuring Legal Compliance in all processes. 
4. Facilitating implementation of Staff Professional Development activities. 
5. Safeguarding  

Detailed Duties and responsibilities 

Responsible for Implementation of P&C Strategies and Policies   

•  Provide administration of the HRIS system to ensure staff have access to the systems and information is up to date. 
• Make suggestions for improvement of the P&C system, policies and procedures and contribute to their definition, elaboration and implementation. 
•  Support initiatives geared towards creation of a safe, healthy and happy workplace.  
• Create and track employment contracts.  
•   Maintain an active and organized data bank of applicants for various positions. 
•  Develop procedures for staff retirement taking into consideration any packages that might come with them. 
• Maintain and update Field Staff P&C Manual, working closely with other P&C staff and legal Counsel to maintain legal compliance in liaison with the P&C Manager.  
• Develop Manual for any P&C activities that fall outside of core P&C manual. 
• Source, manage and maintain insurance contacts ensuring staff benefits are well handled, and timely renewal of insurance schemes.  
• Interpret Leave policy to staff for all leave types to ensure proper usage while ensuring proper planning and leave management in the system and as a practice.  
• Maintain staff data ensuring personal files are frequently updated with relevant information. • Preparation of P&C reports as requested from time to time   

Coordinating Staff recruitment, Induction and retention   

• Coordination of transparent and competitive recruitment and selection processes.  
• Review, standardize and prepare recruitment materials including job descriptions, job specifications, adverts and interview questions for positions to be filled.  
• Carry out Job applicant short listings, coordinate & participate in interviews.  
• Manage all employment forms and materials for new recruits. 
• Plan and conduct/coordinate new employee orientation including provision of information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits etc.  
•  In consultation with the Country Director and P&C Manager, advice staff changes monthly in preparation of the payroll and submission to Finance by 20th of every month  

Ensuring Legal Compliance   

• Display in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risk and ensuring regulatory compliance.  
•  Ensure recovery of all organizational items in possession of any staff departing from the organization.  
• Act as the focal point on the administration of complaint/grievance and disciplinary matters and processes ensuring clear documentation of process.  
•  Ensure exit interviews are carried out and appropriate records are maintained.  

Facilitating the implementation of Staff Professional Development activities   

• Assist field management team with development of professional development goals for staff.  
•  Ensure that all promotions are properly justified and documented both in terms of performance and compensation. 
• Work with different teams leads to facilitating completion of Performance Reviews within the stipulated period, and developing appropriate tools for staff capacity building  

Safeguarding - "Safeguarding at Village Enterprise is everyone’s responsibility and it begins with me"   

• Continuously sensitize program participants on safeguarding.  
• Ensure compliance with Village Enterprise safeguarding policies.  
•  Report any incident of safeguarding in program operations for appropriate action/follow up.   

  Any other tasks that may be deemed necessary