Junior Admin Assistance/Seceretary

RE-VACANCY ANNOUNCEMENT

Junior Admin. Assistant / Secretary

Company: Red Sea Aviation

Location: Addis Ababa, Ethiopia

Employment Type: Full-Time

Reports To: Managing Director / Finance & HR/A. Admin. & Procurement Manger/

Salary: Negotiable

Application Deadline: Sep 22, 2026

About Red Sea Aviation

Red Sea Aviation provides comprehensive flight support, travel concierge, and air freight solutions to esteemed clients in Addis Ababa, Ethiopia. We specialize in flight support, corporate travel management, and air cargo logistics.

As part of our organizational growth, we are seeking a professional and highly motivated Administrative Assistant / Secretary / Receptionist to ensure smooth office operations, efficient coordination, and compliance with company policies.

Position Summary

The Administrative Assistant / Secretary / Receptionist will serve as the first point of contact for visitors and callers, while also supporting internal documentation, scheduling, and compliance processes. The role includes handling petty cash and preparing bank transfer requests in line with the organization’s financial policy.

Key Responsibilities

• Reception & Front Desk Duties
• • Greet visitors, clients, and staff professionally.
  • Manage incoming calls, emails, and correspondence.
  • Maintain visitor logs and ensure front-office security protocols.
  • Coordinate meeting room bookings and prepare refreshments.
• Administrative Support
• • Prepare and format letters, memos, reports, and internal communications.
  • Organize and maintain filing systems for HR, finance, and operations.
  • Assist in procurement documentation and office supply inventory.
  • Support onboarding logistics (ID cards, welcome kits, orientation).
• Secretarial Functions
• • Schedule appointments, meetings, and travel arrangements.
  • Record and distribute meeting minutes; follow up on action items.
  • Maintain calendars and reminders for key deadlines.
  • Draft routine correspondence and assist with translations if needed.
• Finance & Compliance Support
• • Handle petty cash transactions in line with company policy.
  • Prepare bank transfer requests according to financial procedures.
  • Ensure personnel files are complete and up to date.
  • Support HR documentation (leave forms, attendance sheets, training records).
  • Assist in preparing audit-ready documentation and internal control logs.