Woreda Human Resources for Health (HRH) Health System Strengthening Officer

Ethiopian Pharmaceutical Association (EPA)
Vacancy Announcement for Woreda Human Resources for Health (HRH) Health System Strengthening Officers

ORGANIZATIONAL OVERVIEW

The Ethiopian Pharmaceutical Association (EPA) is a national association of pharmacists in the Federal Democratic Republic of Ethiopia. The association was incepted in 1974 with the objectives of upholding the honor and ethics of the profession, safeguarding the professional rights of its members and working to ensure that the public gets quality pharmaceutical products and services. Vision: EPA aspires to advance the health and well-being of the society and to become one of the leading professional associations in Ethiopia, a model in Africa and globally respected. Mission: EPA is committed to ensure the provision of pharmaceutical services of the highest quality through promotion of responsible and ethical practice and empowerment of its members to advance pharmacy practice.

Values of Ethiopian Pharmaceutical Association (EPA)

• Quality: dedication to the highest level of pharmaceutical excellence and commitment to improving provisions of pharmaceuticals, rational drug use and advancing patient care.
• Trust: Earning the trust of members of the association and the public by continually providing quality services and demonstrating exemplary leadership & innovative thinking.
• Integrity: Acting in an honest, ethical, professional as well as in a transparent manner, and accepting responsibility for own actions.
• People’s Right: Respecting diversity and treating all people with dignity and honor.
• Collaboration: Encourage teamwork and create environment at which thinking and working within and outside own boundaries stimulates the sharing of resources, information and ideas promoting creativity and cultivating excellence.

Job Title: Woreda Human Resources for Health (HRH) Health System Strengthening Officer

Location/Duty Station: Different Woredas of the Regional Hubs (Bahr Dar, Sodo, Shashemene)

Reports to: Project/Executive Directors at Sub-awardee (PA)

Job Grade: NA

Required Number: Three (3)

Posting Date: 30 October 2026

Application Deadline: 06 November 2026

A.     SUMMARY SCOPE OF WORK

The Woreda Human Resources for Health (HRH) Health System Strengthening Officer will support the Jhpiego-led HRH Project funded by the U.S. Department of State. Serving in an integrated HRH role, the primary purpose of this position is to strengthen health workforce management across the healthcare system, primarily within the public sector while supporting select private sector engagements at the local government authority level. Specifically, the role will focus on enhancing pre- and in-service education for multidisciplinary health cadres, building capacity in Leadership, Management, and Governance (LMG), and strengthening overall human resource planning, development, and management. The Woreda HRH Health System Strengthening Officer supports the implementation of an integrated HRH interventions that strengthen woreda and health facilities’ leadership, governance, management, and workforce systems, while institutionalizing data-driven HRH planning, learning, and decision-making to create the organizational and institutional conditions necessary for health professionals to perform effectively and deliver high-quality health services. This will include providing support to improve organizational structure and staffing, HR leadership and governance development; evidence-based planning for human resources; strengthening integrated Human Resources Information System (iHRIS), effective HR management including recruitment, deployment, motivation, and retention; and health education and health workforce regulation.

The ideal candidates will have technical expertise and prior experience in HRH program implementation, and experience working with health management structures of the local Government and other key stakeholders. Working closely with the Hub Jhpiego’s HRH Coordinator and other Area Implementation Team (AIT) members, S/he will complete deliverables on time, and achieve results effectively.

B.      REPORTING STRUCTURE

• Position Reports To (structural): Project/Executive Directors at Sub-awardee(PA)
• Position Reports To (functional): Hub HRH Coordinator
• Position Supervised: None

C.      SPECIFIC DUTIES AND RESPONSIBILITIES

Under the guidance and leadership of the Hub HRH Coordinator, Woreda Human Resources for Health(HRH) Health System Strengthening Officer are expected to strengthen the Woreda Health Offices (WoHOs), and their respective Primary Health Care Units (PHCUs) capacity to manage and improve their health workforce capacity, productivity, retention, and service quality while ensuring alignment with national HRH and PHC priorities. S/he will contribute to organizational and human resources management capacity assessments, program learning, monitoring and evaluation and research.

1. Provide first-line technical support to WoHOs and PHCUs for implementation of interventions related to competency-based pre-service education, continuing professional development, professional regulation, workforce competency assessment, leadership development, workforce planning, HRH management, digital HRH, HRH information systems, organizational development, and adaptive learning.
2. Support implementation of local capacity building, coaching, and mentorship on health workforce planning, long term forecasting of HR needs, leadership, governance, and management capacity and other HRH functions at Woreda and health facilities levels.
3. Institutionalize use of the Workload Indicators of Staffing Need (WISN) Tool at facility level for workforce planning
4. Implement innovative deployment, motivation, and retention schemes that address workforce shortages and high turnover rates.
5. Coordinate peer-to-peer learning across PHCUs.
6. Support WoHO and PHCUs on HRH data collection, compilation analysis and use of HRH data for decision making. Support on proper implementation of the iHRIS at woreda and facility level.
7. Support on public private partnership to have a comprehensive HR data from the private health facilities
8. Coordinate supportive supervision visits to health facilities on HRH function including on iHRIS implementation
9. Mobilize and promote membership in the Ethiopian Pharmaceutical Association in the in the woreda and hubs he/she is assigned to work.
10. Perform other duties appropriate to the position as assigned by the Hub HRH Coordinator or his/her designate

The HR Officer serves as the operational backbone of the HR department, executing core administrative routines across recruitment, HRMS and biometric timekeeping, leave/movement tracking, employee documentation, and workforce analytics. The position requires strong data management skills, high operational precision, and proficient English communication to ensure efficient HR workflows and policy compliance.

Key Responsibilities & Operational Routines

HR Analytics & Dashboard Reporting

• Collect and maintain core workforce metrics (headcount, time-to-fill, turnover, absenteeism, probation pass rates, leave utilization).
• Design, update, and present weekly, monthly, and quarterly HR Operational Dashboards for executive insights.
• Analyze timekeeping, biometric attendance, overtime, and absenteeism trends to identify operational bottlenecks.
• Compile and analyze exit interview, survey, and performance review data to highlight engagement and retention trends.
• Prepare standardized and ad-hoc analytical reports, statistical summaries, and visual presentations.

Recruitment & Onboarding Administration

• Coordinate end-to-end recruitment: draft job postings, publish openings, screen applications, and shortlist candidates.
• Organize candidate interviews, written assessments, and evaluation panels.
• Manage pre-employment background/reference checks, offer letters, and candidate communications.
• Plan and execute structured onboarding and orientation schedules for new hires.

HRMS & Attendance Management

• Serve as primary custodian of the HRMS, ensuring data integrity, completeness, and accuracy.
• Conduct daily verification of biometric/time-card attendance records and check-ins.
• Generate weekly/monthly attendance summaries, flagging lateness, unexcused absences, and timekeeping discrepancies.
• Maintain system updates for transfers, promotions, resignations, contract renewals, and structural changes.

Leave, Outgoing & Field Work Management

• Process and track all staff leave requests (annual, sick, maternity, paternity, emergency) per labor aw and company policy.
• Administer sick leave documentation, medical certificate verification, and return-to-work clearances.
• Monitor Outgoing for Work logs for short business-related exits during working hours.
• Oversee Field Work and Out-of-Station assignments, ensuring timely completion and submission of fully signed authorization forms.

Documentation & Employee Records

• Maintain confidential, audit-ready physical and digital personnel files.
• Ensure all required employee records (contracts, certificates, IDs, NDA forms, evaluations) are securely archived.
• Draft official HR correspondence (verification letters, warning notices, contract extensions, termination documents).
• Conduct periodic record audits to guarantee full compliance with legal and internal standards.

General HR Operations & Support

• Serve as the primary point of contact for routine employee inquiries regarding HR policies and leave balances.
• Support the CHPO in administering annual performance appraisal cycles and training/development programs.
• Track probation periods and contract expiration dates, providing advance alerts to department heads and the CHPO.
• Manage exit clearance workflows, exit interviews, and file archiving.
• Perform other related duties as assigned by the immediate supervisor.

National Aviation College is an authorized private higher education institution engaged in the provision of aviation-related college programs. With the authorization of the FDRE Education and Training Authority (ETA), the College also provides undergraduate, postgraduate, and distance learning programs in Accounting and Finance, Marketing Management, Hotel Management, Aviation Management, Pharmacy, and Comprehensive Nursing.

National Aviation College invites applications from qualified and experienced consultants to undertake a comprehensive review of its organizational structure, develop a job grading system, prepare clear job descriptions, and recommend a fair, equitable, and competitive salary scale for its employees.

KEY RESPONSIBILITIES

The selected consultant will be expected to:

• Review the College’s existing organizational structure and positions.
• Conduct comprehensive job analyses and prepare or update job descriptions.
• Evaluate positions based on their duties, responsibilities, qualifications, level of accountability, and appropriate grading.
• Develop a clear, equitable, and competitive salary scale.
• Benchmark the proposed salary scale against relevant market information and applicable regulations.
• Prepare a comprehensive report Including the findings, analysis, and recommendations.
• Present the final findings and recommendations to the College’s management.