Collector (Accounts Receivable)

Organizational Background 

Dugda Children’s and Family Charitable organization (DCFCO) is working in partnership with   US-DOS /ISHDO.  DCFCO is funded by USG-DOS - ISHDO as SUB PARTNER under the President's Emergency Plan for AIDS Relief (PEPFAR) to implement Sustaining Integrated Community HIV Response in Oromia (SICHRO).  

 It has secured funding support from ISHDO for the implementation of a project that seeks to deliver Sustaining Integrated Community HIV Response in Oromia (SICHRO)in Meki, Batu, Dodola, Robe, Goba, Ginir , Agarfa, Goro, and Dello mana  towns of Oromia National Regional State. The Main purpose of this project is to strengthen local HIV epidemic control so that 95% of individuals living with HIV know their status, 95% of persons living with HIV initiate antiretroviral therapy and 95% of clients on antiretroviral therapy achieve their viral load suppression. Currently, our organization seeks to hire competent and qualified candidates who fulfill the following criteria of the position. 

Position 

Grant and Finance Specialist 

Job Summary 

The Grant and Finance Specialist is a key personnel position responsible for overseeing financial management, milestone-related financial documentation and verification, sub-award compliance, and internal controls for the implementing partner under the Fixed Amount Award (FAA). 

The position ensures compliance with applicable U.S. Government regulations and requirements, Ethiopian statutory and financial regulations, and the specific terms and conditions of the fixed-amount sub-agreement. The Specialist works closely with the Prime Recipient’s Grant and Compliance Management Team to ensure that milestone deliverables are properly documented and verified, financial records are accurate and complete, and reporting and compliance requirements are met in a timely and transparent manner. 

Key Responsibilities 

1. Milestone Tracking and Financial Compliance 

• Oversee financial administration and documentation processes associated with the implementation and completion of fixed-amount milestones under the award. 
• Ensure that supporting documentation for completed milestones is complete, accurate, and consistent with U.S. Government requirements, the sub-agreement, and the Prime Recipient’s milestone verification and approval procedures. 
• Coordinate with technical and program teams to ensure that milestone-related expenditures and supporting records are properly documented and aligned with approved  milestone budgets. 
• Maintain complete, organized, and audit-ready financial and administrative records for all project activities. 
• Monitor the financial performance of the project against approved milestone budgets and ensure that resources are used exclusively for authorized project objectives. 
• Support timely preparation and submission of milestone completion packages and related financial documentation to the Prime Recipient. 

2.2. Financial Management and Internal Controls 

• Oversee day-to-day project accounting, budget execution, cash flow management, financial transactions, and maintenance of accounting records and ledgers. 
• Establish, implement, and monitor effective internal control systems to prevent and detect fraud, waste, abuse, errors, and financial non-compliance. 
• Prepare periodic financial reports, budget utilization summaries, expenditure forecasts, and milestone financial tracking reports for partner management and the Prime Recipient. 
• Monitor budget performance and identify potential financial risks, variances, and implementation bottlenecks, recommending appropriate corrective actions. 
• Ensure timely bank, cash, balance sheet, and other relevant account reconciliations. 
• Facilitate internal and external financial reviews, compliance monitoring visits, and project audits, and coordinate timely responses to audit observations and recommendations. 

2.3. Sub-Award and Activity Financial Oversight 

• Provide financial guidance to project staff in budgeting, planning, and implementing cost-effective field activities across the Oromia region. 
• Review procurement processes and supporting documentation for goods and services to ensure compliance with applicable U.S. Government requirements, the sub-agreement, and Ethiopian statutory and procurement requirements. 
• Ensure timely liquidation and reconciliation of activity advances, travel expenses, and other operational payments in accordance with organizational policies and procedures. 
• Monitor vendor payments and other financial obligations, ensuring that transactions are properly authorized, supported, and recorded. 
• Work closely with program and operations teams to ensure that financial and administrative requirements are integrated into activity planning and implementation. 
• Identify financial and compliance capacity gaps among relevant project staff and provide guidance and support to address them. 

2.4. Coordination and Stakeholder Liaison 

• Serve as the primary finance and grants focal person between the implementing partner and the Prime Recipient’s Grant and Compliance Management Team. 
• Participate in finance and grants management workshops, technical briefings, milestone review meetings, and other relevant coordination forums organized by the Prime Recipient. 
• Respond promptly to financial compliance inquiries, audit findings, and documentation requests from the Prime Recipient and relevant oversight bodies. 
• Maintain effective communication with partner management and project teams on financial performance, compliance issues, and emerging risks. 
• Support the preparation and timely submission of financial and administrative documents required under the sub-agreement 

Qualifications and Competencies 

Education 

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. 
• A Master’s degree or professional qualification/coursework such as ACCA or CPA is an added advantage. 

Professional Experience 

• Minimum of 5–7 years of progressively responsible experience in financial management, grant administration, and compliance for donor-funded public health or development programs. 
• Demonstrated experience in managing project finances, financial reporting, internal controls, budgeting, and audit processes  

PEPFAR and U.S. Government Funding Knowledge 

• Direct experience managing or supporting U.S. Government-funded projects, preferably PEPFAR-supported programs. 
• Familiarity with U.S. Government award requirements and applicable regulations, including 2 CFR Part 200 and 2 CFR Part 700, as relevant to the award. 
• Understanding of Fixed Amount Awards and milestone-based implementation, documentation, verification, and payment arrangements is highly desirable 

Technical Skills 

• Advanced proficiency in Microsoft Excel, including financial data consolidation, analysis, budget monitoring, and reporting. 
• Demonstrated competence in accounting software and computerized financial management systems. 
• Strong skills in financial analysis, reconciliation, documentation, and report preparation 

Languages 

• Working knowledge of Afaan Oromo is highly desirable. 
• Fluency in English and Amharic is required. 

Core Competencies 

• Strong analytical, organizational, and problem-solving skills. 
• High attention to detail and ability to assess the accuracy, completeness, and integrity of financial documentation. 
• Sound judgment and demonstrated commitment to transparency, accountability, and ethical financial management. 
• Ability to work collaboratively with technical, program, finance, and operations teams. 
• Ability to manage competing priorities, meet strict deadlines, and work effectively in a dynamic project environment 

No. required 

1 

Gender 

Both male and female are invited, and women are highly encouraged to apply 

Duty Station: 

Meki  with frequent travel to supported woredas and SNUs 

Salary 

Negotiable subject to organizational salary scale and project budget 

Terms of employment 

Full-time, contract based on performance , funding availability and   project duration . 

How to Apply 

Candidates who meet the above requirements can apply or send your up dated CV, application letter and copies of your credentials through dugdafin@gmail.com   and CC mohammedasie2@gmail.com and tamiru.a@dcfco.org within 10 consecutive days from the date of Advertisement. 

Female candidates are highly encouraged to apply. 

Address 

Dugda Children’s and Family Charitable Organization 

• Head Office: Meki town , Bole Kebele ,Behind the Telecommunication office,  
•  Tel. 0221180973      

NB. 

Only those applicants who fulfill the minimum requirement of the position are short-listed and contacted for further evaluation. 

• Safeguarding and promoting the welfare of children is everyone’s responsibly.