Administration Officer

KEY DUTIES & RESPONSIBILITIES

• Fee Collection & Cash Management: - Manage student tuition and training fee payments. - Issue official receipts for payments received. - Prepare and process bank deposits. - Reconcile daily cash and bank transactions. - Maintain accurate records of all payments and outstanding balances.
• Bookkeeping & Financial Record Keeping: - Record all income, operational expenses, and invoices accurately and on time. - Maintain organized financial records using accounting software and physical documentation where required. - Reconcile financial records regularly and identify discrepancies. - Ensure financial documents are properly filed and easily accessible.
• Payroll & Staff Compensation: - Prepare monthly payroll for teaching staff, administrative personnel, and support staff. - Ensure accurate calculation of salaries, deductions, taxes, and applicable benefits. - Maintain confidential and accurate payroll records.
• Financial Reporting: - Prepare regular financial statements and financial summaries. - Prepare income-and-expense reports and cash-flow summaries. - Provide budget updates and other financial information required by management. - Identify significant financial variances and report them to management.
• Taxation & Compliance: - Prepare and submit applicable monthly and annual statutory tax returns. - Maintain accurate records for withholding tax, income tax, pension contributions, and other applicable statutory obligations. - Ensure financial activities comply with applicable local laws, regulations, and organizational policies. - Maintain proper documentation for tax and financial reviews.
• Petty Cash Management: - Manage the center's petty cash fund for routine operational and classroom-related expenses.
• Record all petty cash transactions accurately. - Reconcile petty cash regularly and report discrepancies when identified.
• Financial Control & Support: - Monitor financial transactions to ensure they are properly authorized and documented. - Maintain confidentiality of financial and employee information. - Support management with financial information for budgeting and decision-making. - Identify potential financial risks or irregularities and report them promptly.