POSITION DETAILS
Job Title: Senior Secretary
Department: Administration
Reports To: General Manager / Department Head
Experience: 3–5 years of relevant experience
Education: Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Business Administration, Management, or a related field
Salary: Attractive and negotiable based on qualifications and experience
- JOB PURPOSE
To provide professional secretarial and administrative support to management, ensure efficient office operations, coordinate communication and meetings, maintain accurate records, and handle confidential information with discretion.
- KEY DUTIES AND RESPONSIBILITIES
- Manage management calendars, schedule appointments, coordinate meetings, and arrange travel when required.
- Prepare, format, proofread, and maintain letters, reports, presentations, meeting minutes, and other official documents.
- Manage incoming and outgoing calls, emails, correspondence, and visitors in a professional manner.
- Prepare meeting agendas and materials, record minutes, and follow up on agreed action points.
- Maintain organized physical and electronic filing systems and ensure documents are accurate, secure, and easy to retrieve.
- Handle confidential company and management information with integrity and discretion.
- Coordinate communication between management, employees, clients, and other stakeholders.
- Monitor office supplies and coordinate administrative services to support daily office operations.
- Track deadlines, follow up on pending tasks, and remind relevant staff of important commitments.
- Prepare spreadsheets, reports, and presentations using Microsoft Office applications.
- Support document submission, records management, and other administrative processes as required.
- Perform other related duties assigned by the supervisor or management
location; Legadadi area Transport service is available