Job Purpose
The Office Assistant provides administrative and coordination support to the PMO Director, ensuring efficient management of schedules, correspondence, documentation, meetings, and daily office activities. The role supports effective communication and coordination between the PMO Director, project teams, management, and other departments.
Key Responsibilities
- Manage the PMO Director’s calendar, meetings, appointments, and daily schedule.
- Prepare and organize correspondence, reports, presentations, meeting agendas, and other documents.
- Maintain proper filing and confidentiality of PMO and project-related documents.
- Coordinate meetings, prepare minutes, and follow up on assigned action points.
- Support communication and coordination between the PMO Director, Project Managers, departments, and external stakeholders.
- Receive, organize, and follow up on project-related information and documents as directed.
- Prepare routine reports, trackers, and presentations using MS Office.
- Handle incoming and outgoing correspondence, emails, and official documents.
- Assist with travel arrangements, logistics, and other administrative requirements.
- Follow up on pending tasks and provide timely updates to the PMO Director.
- Perform other administrative duties assigned by the PMO Director.