The Procurement Officer is responsible for planning, coordinating, and implementing the sourcing and procurement of goods, services, and supplies required to support the organization’s programs and operations. The role oversees supplier sourcing, evaluation, negotiation, and relationship management, as well as quotation and tender processes, purchase orders, contracts, and procurement records. It ensures timely, transparent, cost-effective, and quality procurement in compliance with organizational policies, donor requirements, and applicable laws and regulations. The position works closely with all Shayashone team to achieve value for money while maintaining high standards of integrity, accountability, and transparency. Procurement Planning & Sourcing
- Develop and implement procurement plans in alignment with company needs and budgets.
- Identify reliable suppliers, maintain preferred supplier list and maintain strong vendor relationships.
- Research and evaluate new procurement opportunities, ensuring value for money and quality.
Purchasing & Contract Management
- Prepare tender documents for different types of procurement methods and different procurements Manage teneder processes for different procurement methods.
- Negotiate contracts, pricing, and payment terms with suppliers.
Prepare and process purchase orders in accordance with company policy
- Monitor contract performance and ensure timely renewals or amendments when necessary.
Inventory & Supplier Management
- Maintain accurate records of purchases, pricing, and supplier performance.
- Coordinate with the warehouse team to manage stock levels and avoid shortages or overstocking.
- Resolve any supplier-related issues, including delays or quality concerns.
Compliance & Reporting
- Ensure all procurement activities comply with company policies and regulatory requirements.
- Maintain detailed procurement records and prepare regular reports for management review.
- Work closely with finance and operations teams to ensure proper budgeting and expenditure tracking.
General Office Support
- Assist in maintaining procurement documentation, including contracts, invoices, and delivery receipts.
- Support in preparing procurement-related correspondence and communication with stakeholders.