Recruitment Announcement for Project Technical Assistant for the KOICA Project in Ethiopia
A. Overview
KOICA Project – Ethiopian National Quality Management Capacity Enhancement Project for Agricultural and Processed Agricultural Product Competitiveness Improvement
Organization: Korea Testing Certification Institute (KTC)
Duty Station: Addis Ababa, Ethiopia (based on MoTRI, EMI, IES, EAS, ECAE)
Contract Period: one (1) year, renewable based on satisfactory performance and project needs
Expected Start Date: As soon as possible
B. Position: Technical Assistant
The objective of this assignment is to provide technical coordination and implementation support for the KOICA-funded National Quality Infrastructure Project.
C. Scope of Tasks (Job description)
Technical Coordination
- Coordinate technical activities with MoTRI, EMI, IES, EAS, ECAE, and other beneficiary institutions.
- Assist Korean experts during technical missions and field visits.
- Coordinate technical meetings and consultations with partner institutions.
- Follow up on agreed technical action plans.
Equipment Technical Coordination with Beneficiary Institutions
- Hold technical consultations with EMI, ECAE, IES, EAS, MoTRI, and other beneficiary institutions on equipment requirements, specifications, quantities, and priorities.
- Review and verify equipment specifications, quotations, and prices together with Korean experts and beneficiary institutions.
- Assess site readiness of beneficiary laboratories (space, power, water, gas, environmental, and safety conditions) and follow up on pre-installation requirements.
- Coordinate equipment installation, commissioning, acceptance testing, and operator training with suppliers, Korean experts, and beneficiary institutions.
- Follow up on equipment operation, maintenance, calibration, and warranty issues, and report technical issues to the Project Coordinator and KTC Project Manager.
- Maintain the technical equipment list and status tracker for all beneficiary institutions.
Equipment Importation and Customs Clearance
- Coordinate the importation of laboratory equipment and related materials from shipment to final delivery.
- Liaise with freight forwarders, customs brokers, customs authorities, and other relevant government authorities, including for duty and tax exemption procedures.
- Handle all tasks related to customs clearance, including preparing and organizing shipping and customs clearance documents (e.g., invoices, packing lists, bills of lading, and exemption letters).
- Manage all procedures from customs clearance of the equipment to its transportation to the installation site.
- Monitor shipment schedules and delivery status, and report to the Project Coordinator and KTC Project Manager.
- Support delivery and handover of equipment to beneficiary institutions, with the Administrative Assistant maintaining administrative records.
Technical Documentation
- Collect technical reports, laboratory information, standards, regulations, and institutional documents.
- Organize technical documentation received from partner institutions.
- Maintain project technical databases and filing systems.
- Assist in preparing technical reports for KTC and KOICA.
Technical Workshop and Training Support
- Coordinate the technical content of workshops, seminars, and training programs with Korean experts and beneficiary institutions.
- Prepare workshop materials and technical presentations.
- Coordinate technical participation of experts and beneficiaries.
- Support post-training evaluations and reporting.
- Work with the Administrative Assistant, who is responsible for workshop logistics, venues, and visa-related procedures.
Project Implementation Support
- Support implementation of project activities under all project components.
- Monitor implementation schedules and identify implementation issues.
- Assist in preparing annual and monthly work plans.
- Support implementation of corrective actions when required.
Monitoring and Performance Management
- Support monitoring of project performance indicators.
- Collect implementation data from partner institutions.
- Consolidate monitoring information and supporting evidence.
- Assist in preparing periodic progress reports.
Stakeholder Coordination
- Maintain regular communication with project focal persons.
- Coordinate requests for information among implementing agencies.
- Facilitate communication between Korean experts and Ethiopian counterparts.
- Support Joint Coordinating Committee (JCC) and Joint Technical Committee (JTC) meetings.
Translation and Interpretation Support
- Provide English-Amharic interpretation during meetings when required.
- Translate technical documents and official correspondence.
- Facilitate communication during workshops and technical consultations.
Other Responsibilities
- Support KOICA monitoring missions.
- Support external evaluations and audits.
- Perform other technical assignments delegated by Project Coordinator.
Contract Period
The assignment shall be for one (1) year, renewable based on satisfactory performance, project requirements, and budget availability.
* Probation Period: Sixty (60) days from the date of hire. If work performance during the probation period does not meet the required standards, the contract may be terminated in accordance with applicable laws and regulations.
F. Payment
The Technical Assistant will receive a monthly salary of USD 500 payable in Ethiopian Birr (ETB) based on the official exchange rate applicable at the time of payment.
*The Consultant shall be responsible for paying all applicable taxes on the income received under this agreement