Graduate Trainees - GTP

FH Heartbeat

At Food for the Hungry, we operate under a set of guiding principles we call “The Heartbeat.” This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty

Position:                AP Program Coordinator

Duty Station:         Leka Dulecha

Duration of Contract: Full Time

Principal Responsibilities

Project planning and management  

• Support engagement with community members to analyze local systems, identify patterns, and recognize areas where interventions can create the most significant impact.  
• Under the guidance of the Systems Practice Specialist and the technical leads, support the co-creation of solutions (projects) that are community-led and contextually appropriate. 
• Manage and coordinate project activity implementation in line with approved activity plans and budgets, ensuring implementation is on time, on scope and on budget.  
• Co-lead the yearly, quarterly and monthly planning process for the project.  
• Promote collaborative working relationships between stakeholders and the project to ensure synergy for maximum impact.  
• Plan and conduct regular field visits to supervise the implementation of activities.  
• Provide technical support to implementing staff and volunteers.  
• Participate in design and development of Annual Activity Plans and budgets.  
• Strengthen capacity of implementing partners, if applicable. 

Project documentation, reporting, and M&E 

• Ensure that periodic progress reports (quarterly, bi-annual and annual) are prepared and submitted within agreed reporting timelines and in accordance with the established donor and organizational formats.   
• Review and file all relevant project documents, ensuring proper documentation of program activities and best practices in compliance with agreed standards. 
• Share M&E findings with staff and other relevant stakeholders.  

Financial, Procurement and Risk Management 

• In consultation with the AP manager, manage project finances and assets in line with FH financial management policies and donor regulations. 
• Support the AP manager with the review of monthly Budget Variance Analysis (BVAs), providing appropriate feedback.  
• In collaboration with the Procurement Officer and AP manager, develop procurement plans with appropriate lead times to ensure timely acquisition of goods and services; track procurements in line with the plan. 
• Manage project risk register. 
• Ensure project compliance to all FH, Donor and Government policies and procedures.  
• Promote FH’s Community-System for Accountability and Feedback (C-SAFE) to provide an opportunity for program participants to provide feedback about FH’s work.  

Performance management and supervision  

• Manage, supervise and build capacity of program staff, including Development Facilitators,  in project development, management and implementation. 
• Carry out bi-annual performance appraisals of staff  
• Monitor and document performance of partners, if applicable 

Project resource mobilization 

• Identify and build strategic linkages, relations, collaborations and networks with partners, other NGOs, government, church and local leaders, and other stakeholders in planning and implementation. 
• Develop platforms for sharing information with partners and stakeholders.  
• Guide and participate in joint campaigns and advocacy initiatives for beneficiary empowerment with partners and stakeholders. 
• Provide input into project proposals that will be implemented in the area, as appropriate.  
• Other duties as assigned 

FH ETHIOPIA

IMMEDIATE INTERNAL/EXTERNAL VACANCY

Job Title:  Senior Humanitarian Programs Manager

Number of Positions - 1

Duty Station - Addis Ababa

FH Heartbeat

At Food for the Hungry, we operate under a set of guiding principles we call “The Heartbeat.” This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty

Job Summary

This position plays a key role responsible for the overall program management and administration, quality program implementation of current ongoing emergency and recovery projects, working closely with the Programs Director while providing managerial and technical support to the field emergency staff, and Implementing Partners. The Position also plays a key role in  increasing funding portfolio through assessments, proposal development, networking, and fundraising and managing donor relations ensuring the FH Strategic Objectives alignment and adherence to the Global RHA policy/guideline

Key Result #1 – Provide oversite to Humanitarian Projects

1. Oversee and directly support the implementation of emergency and recovery projects under his/her portfolio reflecting donor requirements and ensuring projects aligned to the FH Ethiopia Country Strategy and Core Humanitarian Standards.
2. Coordinate and direct project planning processes to ensure overall integration of projects, proper understanding of project goals, objectives and intermediary results, and engagement and buy-in of all key stakeholders.
3. In collaboration with the respective project Emergency Response Managers and Coordinators, ensures complete, timely and accurate documentation for all projects, including annual fiscal and narrative reports.
4. Guides the MEL and the emergency response managers/coordinators in active monitoring and evaluation of all projects, ensuring adequate monitoring, reviewing progress, reviewing beneficiary feedback, identifying corrective actions required and capturing learnings and ensures adjustments made to improve program quality and effectiveness.
5. Provides general oversight and guidance to effective project cycle management. 
6. Takes a lead in establishing agreements and protocols with all technical partners (government line offices) for emergency and recovery projects.
7. Supports the WFP, DRA, UNFPA & other emerging donors projects’ Emergency Response Managers/Coordinators.
8. Ensure the preparation and timely submission of quality project reports in accordance with required reporting formats.
9. Provide support to the  Programs Director during a partner capacity assessments and developments, especially in areas where projects implemented through partners.
10. Maintain close and smooth communications with the support departments to strengthen functional collaboration.

Key Result #2- Staff and Financial Management

1. Ensures that an effective utilization of budgets and other resources are in place through regular monitoring and carryout budget revision as deemed necessary in Emergency & Recovery (E&R) projects. This includes regular monitoring of cash flow, the timing of cash forecasts, and liquidation report preparation in coordination with the finance department.
2. Make sure that the budgets and activity plans for E&R projects are planned based on approved annual resource allocation and specific donor requirements;
3. Provide project budgetary oversight and supervision ensuring that all planned activities, outputs and impacts achieved over the life of each project.
4. Leads and manages staff ensuring clarity over humanitarian program strategy, plans and priorities, providing supervision, guidance and mentoring, encouraging effective teamwork and inclusiveness and building a team spirit through regular meetings and events for E&R teams.
5. Provides management support to direct reports in their management of others, and the implementation of objectives, work plans and budgets.
6. Provides spiritual leadership support to direct reports and other staff where appropriate
7. Contributes to developing and modeling a team culture characterized by a shared vision, commitment and mutual accountability that reflects FH’s Heartbeat
8. Supports and participates in staff recruitment, induction and training as required.

Key Result #3- Quality Assurance 

1. Ensures project implementation based on Gantt chart and appropriate use of financial resources, including progress monitoring against project goal;
2. Ensures project implementation in order to meet with the changes and address the needs and priority of our impact groups for better results, learning opportunity, empowerment, and sustainability through developing standard quality guidelines for input provision, training, reports, and planning in partnership with the E&R managers, coordinators and field team;
3. Makes sure that project impacts, encountered problems and proposed solutions were identified and documented for future use;
4. In collaboration with the E&R managers/coordinators, ensures all project (long term and short term) objectives are on the right track/meeting the expected results, and minimum humanitarian principles and standards;
5. Creates structured opportunities to encourage learning and creativity among staff, ensuring internal and external evaluations and reviews are undertaken as appropriate in E&R projects. Ensure recommendations implemented and learning shared across the wider team for consistent improvements.

Key Result # 4- Other Activities 

1. Serve as a Country Office focal person for training, development and deployment readiness of the country Emergency Response Team.
2. Assist the Programs Director in overall management of Humanitarian Emergency projects and perform other tasks as appropriate and assigned by the supervisor, and in the absence of the deputy and director will be a primary delegate to take over responsibilities.
3. Assist the Programs director in providing strategic direction of Ethiopia Humanitarian Programs’ implementation and foster program integration in line with existing Response & Recovery Plan, Corporate Strategy, Heartbeat as well as Humanitarian Guideline/Policy;
4. Promote coordination and appropriate joint working relationship between E&R Managers/Coordinators and the support departments staff to ensure maximum synergy, impact, influence and scale up of the program;
5. Develop sound working relationship with the concerned regional and national government bodies with matters that pertain to E&R projects;

Job Purpose

The Operations Supervisor reports to the Operations Manager East Africa and is responsible for ensuring efficient and timely production, effective inventory management, logistics coordination, and optimal service levels while maintaining operational costs within budget. The role involves planning, organizing, and controlling branch operations, overseeing staffing requirements, and improving processes to enhance operational effectiveness.

The successful candidate will collaborate closely with local business teams, North and Sub-Saharan African teams, META teams, and central departments.

Key Responsibilities

• Ensure the implementation of shift production schedules and manage day-to-day workshop operations.
• Monitor shift KPIs, including quality, manpower, machine productivity, yield, EHS, material consumption, and general expenses.
• Schedule staff and monitor daily operations and departmental plans.
• Ensure adherence to production schedules and maintain a high level of service delivery.
• Supervise, train, evaluate, and manage employees in line with organizational policies and applicable laws.
• Analyze workflows, yields, manpower requirements, machine availability, maintenance needs, and production and quality issues.
• Promote workplace safety awareness and compliance with applicable standards.
• Coordinate with Human Resources to maintain a positive working environment.
• Prepare and update operational reports.
• Provide direct support to the business team.
• Promote the company's corporate culture and values.
• Participate in audits and ensure compliance with relevant government requirements.
• Manage SF/FSV, consumables, and stock value.
• Monitor stock discrepancies and product availability in line with inventory standards and KPI targets.
• Coordinate with Finance on direct and indirect operational items.