Position: Light Vehicle Driver
Department: Logistics and Supply Chain
Reports To: Logistics and Supply Chain Coordinator
Duty Station: Addis Ababa
Employment Type: Full Time
Duration: 6 months with possibility of extension
Salary: As per the organization’s salary Scale
- Job Purpose
The Light Vehicle / Pickup Driver is responsible for providing safe, reliable, and timely transportation of staff, visitors, program materials, supplies, and other organizational property. The position ensures proper vehicle operation, routine inspection, maintenance follow-up, accurate documentation, and compliance with I1D policies, traffic regulations, and safety standards.
- Key Duties and Responsibilities
A. Transportation and Driving
- Operate assigned light vehicles and pickup trucks to transport staff, visitors, goods, and program materials to designated locations.
- Ensure the safe, timely, and efficient transportation of passengers and cargo.
- Follow approved travel schedules, routes, and movement instructions.
- Plan and use efficient routes while considering road conditions, security, weather, and travel time.
- Ensure passengers wear seat belts and comply with vehicle safety requirements.
- Support loading and unloading of program materials and organizational supplies when required.
- Never use the vehicle for unauthorized personal purposes or transport unauthorized passengers or cargo.
B. Vehicle Inspection and Maintenance
- Conduct daily pre-trip and post-trip vehicle inspections.
- Check engine oil, coolant, brake fluid, tires, lights, indicators, battery, fuel, and other essential components.
- Report mechanical defects, damage, unusual sounds, and safety concerns immediately.
- Keep the vehicle clean, presentable, and in good operating condition.
- Follow up on approved vehicle servicing and maintenance schedules.
- Ensure that repairs and maintenance are undertaken only with proper authorization.
- Maintain vehicle tools, spare tires, first-aid kits, fire extinguishers, and other required safety equipment.
C. Vehicle Documentation and Record-Keeping
- Maintain accurate and up-to-date vehicle logbooks.
- Record daily mileage, destinations, travel dates, departure and arrival times, and trip purposes.
- Maintain fuel consumption records and submit fuel receipts and supporting documents.
- Report accidents, incidents, damage, and maintenance requirements using the appropriate forms.
- Ensure that vehicle registration, insurance, inspection, and other required documents are valid and available.
- Submit vehicle-related reports and documentation to the Logistics and Supply Chain Coordinator on time.
D. Safety and Security
- Comply with national traffic laws, organizational transport procedures, and road safety standards.
- Drive defensively and maintain safe speeds under different road and weather conditions.
- Avoid driving under the influence of alcohol, drugs, or any substance that may impair driving.
- Do not use a mobile phone while driving, except through legally permitted hands-free arrangements.
- Immediately report traffic accidents, security incidents, and other emergencies to the supervisor.
- Follow approved security and communication procedures during field travel.
- Ensure that the vehicle is parked securely and locked when unattended.
E. Communication and Coordination
- Maintain effective communication with the Logistics and Supply Chain Coordinator and relevant staff.
- Confirm assigned trips and report any delays, route changes, or unexpected circumstances.
- Coordinate vehicle availability and scheduling with the responsible supervisor.
- Treat passengers, colleagues, suppliers, and community members respectfully and professionally.
- Maintain confidentiality regarding organizational activities and information obtained during official travel.
- Reporting and Accountability
The driver reports directly to the Logistics and Supply Chain Coordinator and is accountable for:
- Proper use and care of the assigned vehicle.
- Accurate vehicle, fuel, and trip documentation.
- Timely reporting of vehicle defects, incidents, and maintenance needs.
- Compliance with approved travel authorization and vehicle management procedures.
- Protection of passengers, organizational property, and transported materials.