Board Secretary

Breakthrough Trading S.CSecretarial & Office ManagementPosted 1h ago

Addis Ababa, Addis AbabaOn-siteFull TimeEntry

About this role.

Main duties and responsibilities

Under the general direction and supervision of the Board Chairman, maintain the diary and arrange board of director’s appointments as necessary. Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources. Screen and respond to all incoming telephone calls and take action as appropriate. Receive incoming letters and submit to the board of directors; distribute letters/any other material to concerned bodies as directed by the board of directors, documentation of shareholders document and follow up the necessary process and procured related with Ethiopian Authentication and Registration Office.

2. Specific duties & responsibilities

1. Perform daily secretarial & office administrative matters.
2. Maintain the diary and arrange board of director’s appointments as necessary.
3. Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources.
4. Organizing and keeping minutes, managing shares
5. Organizing meeting of shareholders and members of the board of directors
6. Screen and respond to all incoming telephone calls and take action as appropriate.
7. Receive incoming letters and submit to the board of directors; distribute letters/any other material to concerned bodies as directed by the board of directors.
8. Draft routine correspondence for approval and signature by the board of directors.
9. File all documents and maintain the office filing system and all personnel records.
10. Follow up of the implementation of the routine decisions made by the board of directors.
11. Organize & make arrangements for weekly, monthly and other periodic meetings in the board of directors office
12. Operate standard office equipment such as Computers, photocopiers, Fax’s, etc.
13. Oversee the maintenance of secretarial standards throughout the company and contribute to the training of other secretaries.
14. Documentation and registration of BTSC Shareholders documents.
15. Follow the necessary process and procedure in relation with document Authentication and registration at Ethiopian Document Authentication and Registration Office.
16. Maintain and use stationary materials economically.
17. Perform other related duties as assigned.

Skills and expertise.

Office Equipment OperationSchedulingMicrosoft Office

How to apply.

Send your CV and cover letter to hr@alphagenuine.com.

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