BACKGROUND:
The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation, and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.
Job Overview:
Reporting to Finance Officer, the Finance Assistant is responsible for ensuring the overall Finance department activities in Aleta wondo field office. The Finance Assistant must be proactive on delivering the necessary tasks as required.
Major duties and responsibilities:
- Effects all cash payments and cash in office and outside of the office (travel to field office)
- Prepares check and effect payments after approval from the designated official.
- Invoice NON PO documents on integra System and post the transaction timely
- Preparing payment for PO and NON PO payments in integra system and post the transaction timely
- Clear integra dashboard daily base
- Prepare Government invoice report and send to addis finance monthly
- Journalize all cash in office, petty cash and bank transactions on integra System using the correct D codes and submit workflow .
- Keeping all used and unused finance vouchers in a safe place.
- Keep the petty cash fund in the safe box and replenish timely when reaches its minimum balance as per the IRC policy.
- Keeping Emergency cash the safe box and make cash count every week
- Assist the Finance Officer/ Manager in preparation of the reports.
- Carries out cash count and cash reconciliation at the end of every week and at any interval as per the IRC policy.
- Reconcile cash balance per records with the result of cash count.
- Make sure taxes and any other liabilities paid timely.
- Follow up on income Tax, pension, withholding tax settlement timely
- Collect Bank advice timely.
- Follow Up in Advance settlement within the same month
- Keep filing systems in which documents could be readily available and easily traced.
- Make sure that all finance documents are stamped with IRC Ethiopia Paid or Received stamp before sending the document to Addis.
- Make sure keep financial documents each month, scan in the field office box drive and filed before the document is sent to Addis.
- Actively update any financial transaction on integra in daily bases..
- Give attention to detailed accuracy and neatness in documentation.
- Perform financial duties in line with the IRC Program, Personnel & Finance Regulations.
- Prepare any finance related outgoing letters.
- Replace the Finance Officer in their absence and undertake all duties as necessary.
- Do all tasks assigned by the Finance Officer.
Safeguarding Responsibilities:
- Promote and actively participate in initiatives and efforts to build team engagement, inclusion, and cohesion in IRC team/office.
- Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.