The Opportunity
- The Grant Finance Specialist supports effective grant financial management throughout the project lifecycle, from grant setup and budgeting to reporting, compliance monitoring, partnership management, audit support, and grant closure. The role ensures that donor funds are managed efficiently, budgets are accurately planned and monitored, financial reports comply with donor and organizational requirements, and grants are implemented in accordance with approved budgets, policies, and compliance standards. The role also supports in improving cost recovery, stakeholder communication, and financial sustainability.
- Key responsibilities include ensuring donor compliance, taking timely actions, accurate budget coding and expenditure posting, guiding cost utilization, cost recovery management, and managing grant planning and closure. The role requires proactive problem-solving, delivering contextualized solutions, and mitigating risks identified through spot checks to maintain project continuity.
Key Responsibilities
- Support project budgeting, forecasting, financial planning, budget realignment, and cash flow management.
- Manage grant setup, master data creation, and budget administration within SAP systems.
- Prepare and analyze financial reports, budget utilization reports, and donor financial submissions to ensure accuracy and compliance.
- Provide financial guidance and capacity building to Project Managers on budget management and grant implementation.
- Monitor grant expenditures, cash flow, foreign exchange impacts, and cost recovery to support informed decision-making.
- Ensure compliance with donor regulations, organizational policies, audits, and financial monitoring requirements.
- Conduct financial reviews, field monitoring visits, spot checks, and risk assessments to strengthen accountability.
- Coordinate financial reporting, fund management, and compliance processes with consortium partners and stakeholders.
- Support partner financial management through expenditure monitoring, advance liquidation, and reporting reviews.
- Lead grant closure processes, including reconciliations, outstanding payment clearances, and final donor reporting requirements.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed per the appropriate procedures.
- Ensures that all staff in the unit/function/department are properly inducted on and understand their role in upholding Plan International’s safeguarding and GEI policies;
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
- Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.