FH Culture
All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.
FH Ethiopia would like to invite potential internal candidates to apply for the following positions.
Title of Job: Payment Assistant & Data Clerk
Duty Station: Addis Ababa
Duration of Contract: Temporary Contract
Closing date: August 27, 2026
Principal Responsibilities
Key Result Area #1. Payment Processing:
- Prepare and process payments instruction letters (bank transfers, and other payments) for vendor invoices, partner grants, and operational expenses in a timely manner.
- Handle and process staff expense reports and advance requests, ensuring compliance with travel and operational policies.
- Manage the organization's petty cash fund: process disbursements, obtain proper approvals and receipts, and ensure accurate documentation for all transactions.
- Perform weekly/monthly petty cash counts and reconciliations, preparing replenishment requests in a timely manner.
- Manage petty cash disbursements and reconciliations, maintaining strict control and accurate documentation.
- Prepare payment batches and obtain necessary approvals from budget holders and the Finance Manager.
- Serve as a liaison with the bank for payment-related inquiries and issues.
- Maintain a well-organized and secure filing system for all payment vouchers, supporting documentation, and bank records.
Key Result Area #2 Financial Data Entry & Clerical Support:
- Accurately code and enter all processed payments into the organization's accounting system
- Perform daily and monthly bank reconciliations to ensure all transactions are accounted for and properly recorded.
- Assist in the month-end and year-end closing processes by preparing journal entries and reconciling accounts.
- Maintain and update the payment tracking database, ensuring all information is current and complete.
- Generate routine financial reports and schedules as requested by the Accounts Manager.
- Ensure all digital and physical financial files are accurately named, stored, and transferred to archive for easy retrieval.
Key Result Area #3 Compliance & Administrative Support:
- Ensure all transactions comply with internal financial controls, donor-specific rules, and local statutory requirements.
- Provide crucial support during internal and external audits by preparing requested schedules and retrieving documentation.
- Provide general administrative support to the finance team, including scanning, filing, and managing correspondence.