Finance, Administration and Logistics Support Officer

About us:

Under its TRAIL Bridge Program Helvetas aims continue it program implementation in rural access by strengthening an enabling environment to meet the full need for rural transport connectivity and in that process, provide transformative access to critical services in the coming three years in Amhara, Oromia, Sidama, south, Central and Tigray regions in Ethiopia as part of TRAIL Phase III and all 12 regions and 1 city administration as part of the Rural Connectivity for Improved Food Security Program ( RCFSP). The project plan is to attain its objective through capacity building of key actors and technical support in designing and testing the construction ecosystem by building Trail bridges and improving feeder trails, create long-term capacity for national scale in government roads authorities, private sector, and supply chain & capture impact through focused evaluation and disseminate learnings to build global awareness.

Work Context:

Based in Addis Ababa, the jobholder is responsible for managing the finance, administration, and logistics support function of the TRAIL program including Oromia region. The jobholder is responsible for the proper functioning of the TRAIL program office and supervises the support team.

Main Tasks:

• Manage the day-to-day financial and administrative functions of the program;
• Ensure compliance to the internal controls and procedural requirements of the financial system;
• Maintain accurate and complete financial documentations, close monthly accounts and send monthly reports in time;
• Plan, schedule and control pooled vehicles fleet management system and cost centre based costing;
• Manage the accounting software to generate accurate and timely reports on budget and spending;
• Ensure the correct application of financial tools and procedures;
• Ensure adequate and timely communication on financial and administrative matters;
• Oversee the proper management, utilization and control of strategic stock of imported bridge materials;
• Review and submit monthly stock movement control report to finance manager;
• Plan, supervise and control the works of staff engaged in warehouse management and distribution across regions;
• Establish standard administration and logistics procedures and practices to be followed;
• Ensure adherence to local safety and security plan/protocol;
• Manage and supervise the administration, finance and support staffs;
• Perform monthly/annual accounts closure, including bank reconciliations and submission of timely and accurate reports to program office;
• Proactively engage in financial risk management and fraud prevention.