Three Roots International
Invitation to Bid
Consultancy Services for Salary Scale, Salary Range Assessment and Employee Benefits Review
Introduction
Three Roots International (TRI) invites qualified and eligible consulting firms or consultants to submit Technical and Financial Proposals for the provision of consultancy services to conduct a comprehensive salary scale, salary range, allowance & accommodation, and employee benefits review.
TRI is an international nonprofit organization registered by the Authority for Civil Society Organizations (ACSO) under Registration No. 4931. TRI's mission is to cultivate community development and economic capacity by empowering families through education, health, and income-generating activities. Since its establishment, TRI has worked in partnership with rural communities to reduce extreme poverty through programs implemented in Ethiopia, particularly in the Bishoftu area.
The consultancy is intended to review the organization's current salary and benefits structure and recommend a competitive, equitable, and financially sustainable compensation framework based on market benchmarking and job evaluation. This assignment aims to ensure that the organization's remuneration structure remains aligned with labor market conditions, organizational strategy, and best human resource management practices.
The Terms of Reference (TOR) contained in this document provide the detailed background, objectives, scope of work, expected deliverables, consultant qualifications, proposal submission requirements, evaluation criteria, reporting arrangements, payment schedule, and other conditions governing this consultancy assignment.
Background
Three Roots International (TRI) is committed to maintaining a fair, transparent, competitive, and sustainable compensation and benefits system that supports the attraction, motivation, and retention of qualified employees. To ensure that the organization's remuneration structure remains aligned with labor market conditions, organizational strategy, and best human resource management practices, the organization seeks to engage a qualified consultant to undertake a comprehensive salary scale, salary range, and employee benefits assessment.
2. Purpose of the Assignment
The overall purpose of this consultancy is to review the organization's current salary and benefits structure and recommend a competitive, equitable, and financially sustainable compensation framework based on market benchmarking and job evaluation.
3. Objectives
The consultant shall:
● Review the existing salary structure, grading system, and employee benefits.
● Conduct a salary benchmarking study against comparable organizations in the sector.
● Assess internal equity and external competitiveness of current salaries.
● Review the organization's employee benefits package and recommend improvements.
● Develop an updated salary grading structure with corresponding salary ranges.
● Recommend policies and implementation strategies for the revised compensation system.
4. Scope of Work
The consultant will undertake, but not be limited to the following tasks:
A. Inception Phase
● Hold inception meetings with management.
● Review organizational policies, HR manuals, job descriptions, salary scales, and related documents.
● Develop an inception report detailing the methodology, work plan, and timeline.
B. Job Analysis and Evaluation
● Review existing job descriptions.
● Conduct job evaluation using an appropriate methodology.
● Assess internal job hierarchy and grading.
C. Market Salary Survey
● Identify relevant comparator organizations.
● Conduct salary and benefits benchmarking.
● Analyze market compensation trends.
D. Salary Structure Review
● Assess the current salary grading system.
● Develop appropriate salary bands/ranges for each grade.
● Recommend salary progression mechanisms.
● Propose salary adjustment scenarios based on affordability.
E. Employee Benefits Assessment
Review all employee benefits including, where applicable:
● Medical insurance
● Pension and retirement benefits
● Leave entitlements
● Housing benefits
● Transport allowance
● Communication allowance
● Per diem and travel benefits
● Insurance coverage
● Performance incentives
● Other employee welfare programs
Provide recommendations for improving the competitiveness and sustainability of the benefits package.
F. Implementation Plan
Develop an implementation roadmap including:
● Cost implications
● Phased implementation options
● Risk assessment
● Change management recommendations
5. Deliverables
The consultant shall provide:
Inception Report.
Salary and Benefits Benchmarking Report.
Job Evaluation Report.
Draft Salary Scale and Salary Range Structure.
Draft Employee Benefits Review Report.
Final Compensation and Benefits Report incorporating stakeholder feedback.
Presentation of findings and recommendations to management.
6. Duration of the Assignment
The consultancy is expected to be completed within 6–8 weeks from the date of contract signing.
The consultant is expected to apply an appropriate methodology, including:
● Document review
● Interviews with management and staff
● Job evaluation
● Salary market survey
● Benchmarking analysis
● Data analysis
● Validation workshops
The consultant will report directly to the National Director and will work closely with the Finance & Admin Lead throughout the assignment.
The consultant shall maintain strict confidentiality regarding all organizational information obtained during the assignment and shall not disclose such information without prior written authorization.
Payments may be made based on deliverables as follows:
● 20% upon approval of the Inception Report.
● 40% upon submission and acceptance of the Draft Report.
● 40% upon submission and approval of the Final Report and presentation.
Interested consultants or consulting firms are invited to submit a comprehensive proposal comprising the following:
The technical proposal should clearly demonstrate the consultant's understanding of the assignment and include:
● A detailed methodology and approach to delivering the assignment.
● A comprehensive work plan, including key activities, deliverables, and timelines.
● The proposed team composition (where applicable), including roles and responsibilities.
● A description of the quality assurance and risk management approach.
A detailed financial proposal that includes:
● A breakdown of professional fees.
● Any reimbursable expenses and associated costs.
● The total cost of the assignment, inclusive of all applicable taxes and fees.
● The proposed payment schedule, linked to key deliverables where appropriate.
● For consulting firms: A company profile outlining the organization's background, areas of expertise, legal status, and relevant capabilities.
● For individual consultants: An up-to-date Curriculum Vitae highlighting qualifications, professional experience, and relevant technical expertise.
Evidence of successful completion of assignments of similar scope and complexity, including:
● A brief description of each assignment.
● Client name and location.
● Duration and value of the assignment (where appropriate).
● Contact details for at least three professional references who may be contacted for verification.
Provide at least three examples of comparable assignments successfully completed within the past five (5) years. Each example should include:
● The project title and client.
● The objectives and scope of the assignment.
● The consultant's specific role and responsibilities.
● Key outputs, outcomes, or achievements.
● Completion date.
Incomplete proposals or those that fail to provide the required documentation may be deemed non-responsive and may not be considered during the evaluation process.
Proposals will be evaluated based on:
Criteria
Weight
Technical Approach and Methodology
35%
Relevant Experience
30%
Qualifications of Key Personnel
20%
Financial Proposal
15%
The consultant with the highest combined technical and financial score will be considered for contract award.
How to apply
Apply in person at the company office with your CV and supporting documents.