Job Purpose :- This Job Role manages all daily financial transactions at the auto showroom. This includes receiving customer payments for vehicle sales, issuing official invoices and receipts, entering sales and collections into the ERP system (Microsoft Dynamics 365), managing petty cash, and safeguarding essential financial documents.
Main Duties and Responsibilities
Vehicle Sales & Customer Payments
- Issue Invoices & Receipts: Generate and print official sales invoices, Cash Receipt Vouchers (CRVs), and receipts based on approved sales quotations or contracts.
- Receive Payments: Count, verify, and accept cash, cheques, bank transfer slips, and credit card payments from customers.
- System Data Entry: Accurately enter and post all daily sales records and customer collections into the ERP system (Microsoft Dynamics 365) on the same day.
- Credit Sales Follow-Up: Coordinate with the sales team and Head Office Finance to monitor credit sales and assist in collecting outstanding payments.
Petty Cash & Operational Expenses
- Petty Cash Management: Maintain the daily petty cash fund within authorized limits and submit timely replenishment requests.
- Expense Verification: Verify all supporting payment documents and expense claims for proper approval and company policy compliance before releasing funds.
- Voucher Preparation: Prepare petty Cash Payment Vouchers with all required signatures and supporting receipts attached.
Financial Document Custody & Reporting
- Document Security: Safely store, organize, and track post-dated cheques, manual receipt books, sales invoices, and other key financial documents.
- Daily Reporting: Prepare and submit accurate daily, weekly, and monthly sales and cash reports to Head Office Finance.
- Discrepancy Reporting: Immediately notify the immediate supervisor in writing of any cash short/over conditions or balancing errors between collected funds and bank deposits.
- General Duties: Perform other related tasks and assignments as requested by management.