Executive Secretary

About Us

Ethio-BioPharma Enterprise (EBPE) is Ethiopia’s state-owned pharmaceutical manufacturing enterprise, established to build the nation’s capacity to manufacture vaccines, essential medicines, diagnostics, medical supplies and other healthcare technologies locally. Operating under EIH, EBPE is developing an integrated pharmaceutical campus at the Kilinto Special Economic Zone in Addis Ababa, co-locating multiple manufacturing units that share infrastructure, talent, and corporate services.

Job Summary

I. Main Purpose of the post

The Executive Secretary or receptionist provides high-level administrative support to senior management, manages correspondence, schedules meetings, and ensures the smooth operation of the office. Additionally, the Executive Secretary will serve as a cashier, handling petty cash transactions, processing payments, and maintaining accurate financial records related to cash handling activities

II. KEY RESPONSIBILITIES / ACCOUNTABILITY

• Provide comprehensive administrative support to senior executives, including managing calendars, scheduling appointments, and organizing meetings.
• Prepare and edit correspondence, reports, and presentations as required.
• Serve as the point of contact between management and internal/external stakeholders.
• Manage incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain organized filing systems for documents, records, and reports.
• Act as a cashier by handling petty cash transactions, processing payments, issuing receipts, and maintaining accurate cash logs.
• Ensure proper documentation of all financial transactions related to petty cash and cash handling.
• Monitor and reconcile petty cash balances regularly.
• Ensure compliance with organizational financial policies and procedures.
• Assist in organizing events, workshops, and other administrative activities
• Carry out similar tasks as assigned by pertinent authority

Reports to: This position reports to HR and Administration Manager

Salary: As per the Organization's Scale